Welcome to the 7th cohort of OLS program!

Niklas Morberg (CC BY-NC 2.0)

The OLS-7 program

Purpose: Training for early stage researchers and young leaders interested in furthering their Open Science skills

Outcome: Ambassadors for Open Science practice, training and education across multiple European and international bioinformatics communities.

Process: A 16-week mentoring & training program, based on the Mozilla Open Leader program, helping participants in becoming Open Science ambassadors by using three principles:

  1. Sharing essential knowledge required to create, lead, and sustain an Open Science project.
  2. Connecting members across different communities, backgrounds, and identities by creating space in this program for them to share their experiences and expertise.
  3. Empowering them to become effective Open Science ambassadors in their communities.

Table of content

Goals and Learning Objectives

The vision of OLS program is to strengthen Open Science skills for early stage researchers and young leaders in science.

At the end of the program, our participants will be able to:

  • Describe and define the terms openness, open science, open leadership, community interactions, value exchanges, inclusivity, accessibility, open Science practices in developing resources and training
  • Learn how to apply those principles to open leadership and working open in their projects and communities . Learn how to collect, invite, and tell stories that demonstrate how and why openness benefits the communities they serve
  • Give original examples for the types of openness in science
  • Design
    • Illustrate the need for a project, its vision, and its goals
    • Embrace and communicate the benefits of Open Science and how to strategically apply different open practices to their work
    • Identify the public resources to share their data
    • Identify the different type of Open Access and associated journals
  • Build
    • Start any project with openness in mind from day one
    • Setup a project repository on GitHub using best practices for enabling collaboration
    • Choose and apply open licenses appropriately
  • Empower
    • Create and enforce a safe working environment
    • Promote the values of Open Science to empower others to lead and collaborate
    • Include a broad range of contributors in their work
    • Communicate their work and vision in a 2min demo of elevator pitch
  • Lead an open project in science

Timeline

  • December 1, 2022 : Call for Application opens

    See the guidelines and templates

  • December 12, 2022 (15:00 Universal Time): Application webinar( Talk + Q&A)

    Recording from this webinar or watch recordings from previous webinars on YouTube

  • January 11, 2023 (12:00 Universal Time): Application Clinic Call( Q&A)

    At this call, OLS team will be available to provide help if you have any question related to your application. Register to attend

  • January 15, 2023 : Call for applications closed

  • February 1, 2023 : Successful applicants announced

  • February 27, 2023: Start of the program

  • June 12, 2023: End of the program

Schedule

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every ~2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite expert from the field to give talks
  • Mentees can participate to skill-up, Q&A or coworking session in the weeks without cohort calls
  • Mentors take part to mentoring workshop and calls

OLS schedule overview. In the middle, the timeline represents the 16 weeks. On the top, boxes in green represent the 8 different cohort calls pointing to the corresponding weeks (even week numbers). Below the week timeline, blue boxes represent the mentor-mentee meetings pointing to the uneven number weeks. Below the blue boxes, are red boxes corresponding to 3 skill-up calls: "GitHub tutorial for beginners" (week 5), "Open Leadership: Academia, industry, and beyond" (week 9), "Self-care & social call" (week 1s)

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01 (start. February 27, 2023) Mentor-Mentee   1st mentor-mentee meeting  
  Mentor (15:00 Universal Time) Mentor onboarding group 1  
  Mentor (09:00 Universal Time) Mentor onboarding group 2  
Week 02 (start. March 06, 2023) Cohort March 08, 2023 (12:30 Universal Time) Welcome to OLS!  
  Mentor (17:00 Universal Time) Mentor Skill Workshop by 360 Training - Group 1  
  Mentor (09:00 Universal Time) Mentor Skill Workshop by 360 Training - Group 2  
Week 03 (start. March 13, 2023) Mentor-Mentee   2nd mentor-mentee meeting  
  Cohort March 15, 2023 (17:00 Universal Time) Welcome to OLS!  
Week 04 (start. March 20, 2023) Cohort March 22, 2023 (17:00 Universal Time) Tooling and roadmapping for Open projects  
Week 05 (start. March 27, 2023) Mentor-Mentee   3rd mentor-mentee meeting  
  Skill-up March 29, 2023 (11:30 Universal Time) GitHub tutorial for beginners  
Week 06 (start. April 03, 2023) Cohort April 05, 2023 (11:30 Universal Time) Open Science I: Project Development and Introduction to Working Open  
Week 07 (start. April 10, 2023) Mentor-Mentee   4th mentor-mentee meeting  
  Q&A April 12, 2023 (16:00 Universal Time) Q&A call  
Week 08 (start. April 17, 2023) Cohort April 19, 2023 (16:00 Universal Time) Community design for inclusivity  
Week 09 (start. April 24, 2023) Mentor-Mentee   5th mentor-mentee meeting  
  Skill-up April 26, 2023 (11:30 Universal Time) Open Leadership: Academia, industry and beyond!  
Week 10 (start. May 01, 2023) Cohort May 03, 2023 (11:30 Universal Time) Open Science II: Knowledge Dissemination  
Week 11 (start. May 08, 2023) Mentor-Mentee   6th mentor-mentee meeting  
  Q&A May 10, 2023 (16:00 Universal Time) Q&A call  
Week 12 (start. May 15, 2023) Cohort May 17, 2023 (16:00 Universal Time) Diversity and Inclusion & Ally skills  
Week 13 (start. May 22, 2023) Mentor-Mentee   7th mentor-mentee meeting  
  Skill-up May 24, 2023 (11:30 Universal Time) Self-care & Social call  
Week 14 (start. May 29, 2023) Cohort May 31, 2023 (11:30 Universal Time) Open Science III: Next steps - applying FAIR research principles  
Week 15 (start. June 05, 2023) Mentor-Mentee   8th mentor-mentee meeting  
  Skill-up June 07, 2023 Final presentation rehearsal - Group 1  
  Skill-up June 07, 2023 Final presentation rehearsal - Group 2  
  Skill-up June 07, 2023 Final presentation rehearsal - Group 3  
Week 16 (start. June 12, 2023) Cohort June 14, 2023 Final presentations & Graduation! - Group 1  
  Cohort June 14, 2023 Final presentations & Graduation! - Group 2  
  Cohort June 14, 2023 Final presentations & Graduation! - Group 3  

Role Descriptions

Project leads (aka Mentees)

Participants join this program with a project that they either are already working on or want to develop during this program. More details about the role of a project lead (mentee) can be found here.

Mentors

Our project leads are supported in this program by our mentor-community who are paired based on the compatibility of expertise, interests and requirements of their projects. Our mentors are Open Science practitioners and champions with previous experiences in training and mentoring. They are currently working in different professions in data science, publishing, community building, software development, clinical studies, industries, scientific training and IT services.

Mentors advise and inspire

  • Connect: to people, programs, companies
  • Recommend: resources, readings, classes, experiences
  • Feedback: for the project leads to consider

Pool of mentors

We thank the 0 persons who registered to be mentors in this round

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Mentoring training

Mentorship roles can sound like a big personal responsibility and can be overwhelming for new mentors. To support our mentors in this program, we will offer training, topic-based guided discussions and opportunity for social interaction over 4 calls during the mentorship round:

  • 2 training calls in the beginning of the cohort to get participants trained and prepared for their role as mentors
  • 1 catch-up call in the middle of the cohort to discuss new topics and challenges that might have occurred and address them
  • 1 call at the end to capture experiences of mentors and assess their interest in future cohorts
  • Social and co-working calls schedule will be agreed among the mentors as per their needs and interests

In the mentor training, our mentors will then gain mentoring skills (active listening, effective questioning, giving feedback), learn to celebrate successes and gain confidence on navigating challenges in mentoring.

A dedicated slack channel will facilitate open discussions among mentors to help them discuss their experiences, challenges and tips and tricks (contact the team if you are not yet on this channel).

Experts

Experts are invited to join cohort calls or individual mentorship calls to share their experience and expertise during the program.

We thank the 0 persons who registered to be experts in this round.

A dedicated slack channel will facilitate open discussions among experts and other participants in OLS-7 to help them expand their network while discussing relevant topics (contact the team if you are not yet on this channel).

Facilitators

Facilitators work closely with the OLS organisers to manage and run cohort calls. They lead efforts in preparing cohort call notes, co-hosting cohort calls and ensuring the sharing of call recordings and resources through OLS channelss

We thank the 0 persons who facilitated in this round.

Organizers

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@malvikasharan

The Alan Turing Institute , United Kingdom

Expertise:
Community building, Mentoring, Data Science best practices, Reproducibility, Inclusive and collaborative practices, Python, Version Control, Funding Proposals, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Paz Bernaldo

Pronouns: she/her
@pazByC

Argentina

Expertise:
Social Science, Qualitative Research

More about Paz

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

United Kingdom

Expertise:
Software development, Community building, Mentoring

More about Yo

Collaborators

OLS team have established the following collaborations to support organisation specific projects within the OLS-7 cohort:

OLS-7 for EOSC-Life

OLS has received the EOSC-Life Training grant (first round), to train and mentor EOSC-RI members under the collaboration name OLS-7 for EOSC-Life. In the simplest terms, EOSC-Life is 13 European life science Research Infrastructures making their data FAIR (Findable, Accessible, Interoperable and Reusable) so that researchers can combine resources from multiple RIs for new research funded through our Open Calls and receive support through the variety of additional services we offer, including alignment with relevant standards and policies (GDPR, etc.).

OLS-7 for Faculty of Applied Sciences/TNW - TU Delft

Under the collaboration name OLS-7 for TNW, OLS has partnered with the Faculty of Applied Sciences through the Faculty Graduate School and the Data Steward, Dr. Esther Plomp at TU Delft. This partnership will offer training and mentoring to interested members from the Faculty of Applied Sciences to join the 7th cohort (OLS-7) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected within their own discipline, as PhD candidates will be eligible for 5 Discipline-related credits for their Doctoral Education Programme.

OLS-7 for Turing

Under the collaboration name OLS-7 for Turing, OLS has partnered with The Turing Way, a project within the Tools, Practices and Systems Research Program in The Alan Turing Institute. This partnership will offer training and mentoring to interested members from Turing and The Turing Way communities to join the seventh cohort (OLS-7) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected from The Alan Turing Institute but there will be a possibility to match projects with the right mentor from the broader cohort. The roles and benefits for the participants and the eligibility of proposed projects will be as described for our main program.

This program will provide a unique opportunity to individuals and teams in these organisations to integrate best practices for open and reproducible research in new or ongoing projects.

Resources

The resources available to the OLS-7 cohort members will facilitate their communication, training, mentoring and learning process during their participation in the program.

Calls

Cohort calls

The full cohort meetings take place every 2 weeks (unless mentioned otherwise) and last for 90 minutes.

During these calls:

  • Organisers/hosts will introduce new topic of the week
  • Speakers will present their work related to the topic of the week
  • Participants will be given group discussion exercises
  • An open Q&A will be run and notes will be co-developed
  • Exercises will be given for the week to be completed before the mentee-mentor meeting

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

If you can’t make it to a call:

The call will be recorded and available on the OLS YouTube channel after the call.

If you can not attend most calls during the program due to the time zone incompatibility or other personal obligation, please let the organisers know. If you are unable to communicate with your mentor regularly or do not engage in the program as planned, we may need to evaluate if you are able to finish the program.

Mentor-mentee calls

The Mentor-mentee calls take place every 2 weeks (unless mentioned otherwise) and last for 30 minutes.

During these calls:

  • Mentors help their mentees evaluate their understanding of the new topics
  • Mentees will complete their task assigned at the cohort calls using new skills learned that week
  • Mentors and mentee will review progress together where mentees provide constructive feedback
  • Mentors will connect mentees with other experts and get consulted on their project when needed

Coordinate with your mentor how you manage the notes and assignments for your 1:1 calls.

The online communication options can be agreed upon by the mentor-mentee pairs. A few options to explore are the following:

  • Zoom: 40 mins limit for each call
  • Google hangout: Free for members with google account
  • Skype: Free, download the app
  • Whereby.com: Free option, valid upto 4 participants
  • Jitsi: Free, open source web-based call is possible
  • Whatsapp or other phone-based calls: Only if both mentor and mentee are comfortable with exchanging numbers

If a mentor has to miss a mentee-mentor meeting, please discuss it with your mentee and reschedule your call. If you are unable to make it to any slot together, please find other ways (asynchronous documentation) to interact with your mentee.

If a mentor has to step back from the program for any reason, please communicate with the organisers to identify an alternative for their mentees.

Skill-up calls

In some weeks during which there is not cohort call, we will offer some optional skill-up calls.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

Q&A calls

The Q&A sessions take place in weeks during which there is not cohort call. These calls are optional but highly valuable for enhancing your understanding of the materials discussed in OLS-4 with the help of other participants.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Mentor calls

4 mentor calls will take place during the program.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Speaker Guide

We have a short guide for invited speakers.

Communication channels

Communication within the cohort members

OLS-7 Slack Channel

A dedicated Slack channel has been setup to facilitate real-time as well as asynchronous communication among the all members of the OLS-7 cohort. A personal invitation link will be shared with the participants via an email.

OLS-7 private Google group

Organizers inform participants of the week schedule by email. An archive of all emails can be found on the private OLS-7 Google group.

An invitation is sent to all participants (mentees, mentors, etc) at the beginning of the program. If it is not the case, please contact the team

Communication with members not in the cohort

Twitter

General updates from the program such as new posts, collaborations and relevant retweets will be shared via our official Twitter channel.

Gitter

We have a public Gitter channel that can be used by members of the public contact the OLS team and community.

OLS Google group

Updates regarding new calls for applications, announcements, and final project presentations are posted on the OLS public Google group

Community Participation Guidelines

This project, as part of the Open Life Science community, is committed to providing a welcoming, friendly, and harassment-free environment for everyone to learn and grow by contributing. As a result, we require participants to follow our code of conduct, which may be found in the policies repository.