Welcome to the 7th cohort of OLS program!

Niklas Morberg (CC BY-NC 2.0)

The OLS-7 program

Purpose: Training for early stage researchers and young leaders interested in furthering their Open Science skills

Outcome: Ambassadors for Open Science practice, training and education across multiple European and international bioinformatics communities.

Process: A 16-week mentoring & training program, based on the Mozilla Open Leader program, helping participants in becoming Open Science ambassadors by using three principles:

  1. Sharing essential knowledge required to create, lead, and sustain an Open Science project.
  2. Connecting members across different communities, backgrounds, and identities by creating space in this program for them to share their experiences and expertise.
  3. Empowering them to become effective Open Science ambassadors in their communities.

Table of content

Goals and Learning Objectives

The vision of OLS program is to strengthen Open Science skills for early stage researchers and young leaders in science.

At the end of the program, our participants will be able to:

  • Describe and define the terms openness, open science, open leadership, community interactions, value exchanges, inclusivity, accessibility, open Science practices in developing resources and training
  • Learn how to apply those principles to open leadership and working open in their projects and communities . Learn how to collect, invite, and tell stories that demonstrate how and why openness benefits the communities they serve
  • Give original examples for the types of openness in science
  • Design
    • Illustrate the need for a project, its vision, and its goals
    • Embrace and communicate the benefits of Open Science and how to strategically apply different open practices to their work
    • Identify the public resources to share their data
    • Identify the different type of Open Access and associated journals
  • Build
    • Start any project with openness in mind from day one
    • Setup a project repository on GitHub using best practices for enabling collaboration
    • Choose and apply open licenses appropriately
  • Empower
    • Create and enforce a safe working environment
    • Promote the values of Open Science to empower others to lead and collaborate
    • Include a broad range of contributors in their work
    • Communicate their work and vision in a 2min demo of elevator pitch
  • Lead an open project in science

Timeline

  • December 1, 2022 : Call for Application opens

    See the guidelines and templates

  • December 12, 2022 (15:00 Universal Time): Application webinar( Talk + Q&A)

    Recording from this webinar or watch recordings from previous webinars on YouTube

  • January 11, 2023 (12:00 Universal Time): Application Clinic Call( Q&A)

    At this call, OLS team will be available to provide help if you have any question related to your application. Register to attend

  • January 15, 2023 : Call for applications closed

  • February 1, 2023 : Successful applicants announced

  • February 27, 2023: Start of the program

  • June 12, 2023: End of the program

Schedule

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every ~2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite expert from the field to give talks
  • Mentees can participate to skill-up, Q&A or coworking session in the weeks without cohort calls
  • Mentors take part to mentoring workshop and calls

OLS schedule overview. In the middle, the timeline represents the 16 weeks. On the top, boxes in green represent the 8 different cohort calls pointing to the corresponding weeks (even week numbers). Below the week timeline, blue boxes represent the mentor-mentee meetings pointing to the uneven number weeks. Below the blue boxes, are red boxes corresponding to 3 skill-up calls: "GitHub tutorial for beginners" (week 5), "Open Leadership: Academia, industry, and beyond" (week 9), "Self-care & social call" (week 1s)

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01 (start. February 27, 2023) Mentor-Mentee   1st mentor-mentee meeting  
  Mentor March 02, 2023 (09:30 Universal Time) Mentor onboarding group 1  
  Mentor March 03, 2023 (14:00 Universal Time) Mentor onboarding group 2  
  Mentor March 07, 2023 (17:00 Universal Time) Mentor onboarding group 3  
Week 02 (start. March 06, 2023) Mentor (17:00 Universal Time) Mentor Skill Workshop by 360 Training - Group 1  
  Mentor (540.0 Universal Time) Mentor Skill Workshop by 360 Training - Group 2  
  Cohort March 07, 2023 (10:00 Universal Time) Welcome to Open Life Science!  
  Cafeteria March 08, 2023 (14:00 Universal Time) OLS Cafetería  
Week 03 (start. March 13, 2023) Mentor-Mentee   2nd mentor-mentee meeting  
  Cohort March 15, 2023 (17:00 Universal Time) Welcome to Open Life Science!  
  Cafeteria March 15, 2023 (14:00 Universal Time) OLS Cafetería  
Week 04 (start. March 20, 2023) Cohort March 22, 2023 (17:00 Universal Time) Tooling and roadmapping for Open projects  
  Cafeteria March 22, 2023 (14:00 Universal Time) OLS Cafetería  
Week 05 (start. March 27, 2023) Mentor-Mentee   3rd mentor-mentee meeting  
  Skill-up March 28, 2023 (09:00 Universal Time) GitHub tutorial for beginners  
  Cafeteria March 29, 2023 (13:00 Universal Time) OLS Cafetería  
Week 06 (start. April 03, 2023) Cafeteria April 05, 2023 (13:00 Universal Time) OLS Cafetería  
  Cohort April 04, 2023 (09:00 Universal Time) Open Science Garden I  
Week 07 (start. April 10, 2023) Mentor-Mentee   4th mentor-mentee meeting  
  Q&A April 12, 2023 (16:00 Universal Time) Q&A call  
  Cafeteria April 12, 2023 (13:00 Universal Time) OLS Cafetería  
Week 08 (start. April 17, 2023) Cohort April 19, 2023 (16:00 Universal Time) Community design for inclusivity  
  Cafeteria April 19, 2023 (13:00 Universal Time) OLS Cafetería  
Week 09 (start. April 24, 2023) Mentor-Mentee   5th mentor-mentee meeting  
  Skill-up April 25, 2023 (09:00 Universal Time) Open Leadership: Academia, industry and beyond!  
  Cafeteria April 26, 2023 (13:00 Universal Time) OLS Cafetería  
Week 10 (start. May 01, 2023) Cafeteria May 03, 2023 (13:00 Universal Time) OLS Cafetería  
  Cohort May 02, 2023 (09:00 Universal Time) Open Science Garden II  
Week 11 (start. May 08, 2023) Mentor-Mentee   6th mentor-mentee meeting  
  Skill-up May 10, 2023 (16:00 Universal Time) Open-source software  
  Cafeteria May 10, 2023 (13:00 Universal Time) OLS Cafetería  
Week 12 (start. May 15, 2023) Cafeteria May 17, 2023 (13:00 Universal Time) OLS Cafetería  
  Cohort May 17, 2023 (16:00 Universal Time) Open Science Garden III  
Week 13 (start. May 22, 2023) Mentor-Mentee   7th mentor-mentee meeting  
  Skill-up May 23, 2023 (09:00 Universal Time) Self-care & Social call  
  Cafeteria May 24, 2023 (13:00 Universal Time) OLS Cafetería  
Week 14 (start. May 29, 2023) Cafeteria May 31, 2023 (13:00 Universal Time) OLS Cafetería  
  Cohort May 30, 2023 (09:00 Universal Time) Ally skills  
Week 15 (start. June 05, 2023) Mentor-Mentee   8th mentor-mentee meeting  
  Skill-up June 07, 2023 (13:00 Universal Time) Final presentation rehearsal - Group 2  
  Skill-up June 06, 2023 (08:00 Universal Time) Final presentation rehearsal - Group 1  
  Skill-up June 08, 2023 (16:00 Universal Time) Final presentation rehearsal - Group 3  
Week 16 (start. June 12, 2023) Cohort June 14, 2023 (13:00 Universal Time) Final presentations & Graduation! - Group 2  
  Cohort June 13, 2023 (08:00 Universal Time) Final presentations & Graduation! - Group 1  
  Cohort June 15, 2023 (16:00 Universal Time) Final presentations & Graduation! - Group 3  

Role Descriptions

Project leads (aka Mentees)

Participants join this program with a project that they either are already working on or want to develop during this program. More details about the role of a project lead (mentee) can be found here.

For the seventh round of the OLS program, we welcome 50 participants with 32 projects.

Mentors

Our project leads are supported in this program by our mentor-community who are paired based on the compatibility of expertise, interests and requirements of their projects. Our mentors are Open Science practitioners and champions with previous experiences in training and mentoring. They are currently working in different professions in data science, publishing, community building, software development, clinical studies, industries, scientific training and IT services.

Mentors advise and inspire

  • Connect: to people, programs, companies
  • Recommend: resources, readings, classes, experiences
  • Feedback: for the project leads to consider

Pool of mentors

We thank the 32 mentors this round.

The GitHub avatar of

Ailís O'Carroll

Pronouns: she/her

Ireland

Expertise:
Science community management; open access publishing; open science; edi; research culture

More about Ailís

The GitHub avatar of

Arielle Bennett

Pronouns: she/her
@biotechchat

The Alan Turing Institute , United Kingdom

Expertise:
Road mapping and strategy planning, Community consultation, Culture change, Code of conducts, Community goals, Drug discovery, Computational biology, Neuroscience.

More about Arielle

The GitHub avatar of

Billy Broderick

Pronouns: he/him
@wfbroderick

New York University , United States

The GitHub avatar of

Aswathi Surendran

@AswathiS18

National University Of Ireland

The GitHub avatar of

Isil Poyraz Bilgin

Pronouns: Dr. or Miss
@complexbrains

University Of Reading, Uk , Canada

Expertise:
Interdisciplineary neuroscience research (e.g. fmri, Eeg, Human langauge processing), Software development (e.g. data preprocessing, Analysis, Ai, Dl), Open science (community engagements, Management, Material, Guideline development)

More about Isil

The GitHub avatar of

Diego Onna

Pronouns: He/Him
@DiegoOnna

Universidad De Buenos Aires , Argentina

Expertise:
Chemistry of materials, Nanomaterials, Machine learning, Chemometrics, Photochemistry, Physical chemistry, Chemical education

More about Diego

The GitHub avatar of

Stephane Fadanka

Pronouns: He/Him
@https://twitter.com/StephaneFadanka

Mboalab , Cameroon

Expertise:
Community engagement; molecular biology; project management; open source contribution; git/github; 3d printing; hardware prototyping.

More about Stephane

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Gladys Rotich

Pronouns: She/her
@jerono7_gladys

Kenya

Expertise:
Bioinformatics

More about Gladys

The GitHub avatar of

Gracielle Higino

Pronouns: She/her
@graciellehigino

University Of British Columbia , Canada

Expertise:
Reproducibility, Open data, Data management, Collaboration, Data synthesis, Science communication, Ecology, Biodiversity

More about Gracielle

The GitHub avatar of

Harini Lakshminarayanan

@hlaksh

University Of Zurich , Switzerland

Expertise:
Cancer biology, Open science, Community building, Liquid biopsy, Biomarker studies

More about Harini

The GitHub avatar of

Elisee Jafsia

Pronouns: He/Him
@euclude

Mboalab , Cameroon

Expertise:
Data science

More about Elisee

The GitHub avatar of

Julien Colomb

Pronouns: he/his
@j_colomb

Hu Berlin , Germany

Expertise:
Neurobiology

More about Julien

The GitHub avatar of

Johanssen Obanda

Pronouns: he/him
@johansseno

Kenya

Expertise:
Science engagement; social innovation; metadata; open science & open access

More about Johanssen

The GitHub avatar of

Joyce Kao

Pronouns: she/her
@joyceykao

University Hospital Rwth Aachen , Germany

Expertise:
Digital health, Digital medicine, Community building, Operations management, Project management, Strategy development, App development

More about Joyce

The GitHub avatar of

Pauline Karega

Pronouns: she/her
@KaregaP

Bioinformatics Hub Of Kenya Intitiative , Kenya

Expertise:
Bioinformatics

The GitHub avatar of

Lena Karvovskaya

Pronouns: She, her
@Langdata

Vu Amsterdam , Netherlands

Expertise:
Linguistics; research data management; community management

More about Lena

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Michael Landi

Pronouns: He/Him
@CofiaLandy

Swedish University Of Agricultural Sciences , Kenya

Expertise:
Bioinformatics (genome assembly, Epigenetics)

More about Michael

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Nina Trubanová

Pronouns: she/her/hers

Ucd , Ireland

Expertise:
Plants; hemp; genetics; variability

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@malvikasharan

The Alan Turing Institute , United Kingdom

Expertise:
Community building, Mentoring, Data Science best practices, Reproducibility, Inclusive and collaborative practices, Python, Version Control, Funding Proposals, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Melissa Black

Pronouns: she/her
@melissablck

Metadocencia , Brazil

Expertise:
Social sciences, Technology, Society, The internet, Localization, Open science

More about Melissa

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Milagros Miceli

Pronouns: she/her/hers
@milagrosmiceli

Germany

Expertise:
Ai; data; data work; microwork

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The GitHub avatar of

Alexander Martinez Mendez

@mxrtinez

Universidad Industrial De Santander / La-Conga Physics , Colombia

Expertise:
Science reproducibility; open software; linux

More about Alexander

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Laurah Ondari

@_nyasita

Kenya

Expertise:
Bioinformatics

The GitHub avatar of

Patricia Herterich

Pronouns: she/her
@pherterich

Dcc, University Of Edinburgh , United Kingdom

Expertise:
Research data management, Fair data, Collaboration, Library and archiving skills, Open science and community

More about Patricia

The GitHub avatar of

Riva Quiroga

Pronouns: she/her/ella
@rivaquiroga

Chile

Expertise:
Community building; open publishing; digital humanities; reproducibility; programming pedagogy

More about Riva

The GitHub avatar of

Rowland Mosbergen


Australia

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Saranjeet Kaur Bhogal

Pronouns: She/ Her
@qwertyquesting

Rse Asia Association , India

Expertise:
Community building

More about Saranjeet Kaur

The GitHub avatar of

Sara Villa

Pronouns: She/her
@VillaScience

King'S College London , United Kingdom

Expertise:
Genomics, Molecular biology, Ngs, Sequencing analysis, Reproducibility, Chromatin & dna

More about Sara

The GitHub avatar of

Sebastián Ayala Ruano

Pronouns: He/him
@sayalaruano

Maastricht University , Netherlands

Expertise:
Bioinformatics, Computational biology, Cheminformatics, Data science, Machine learning, Network science, Drug discovery, Open science

More about Sebastián

The GitHub avatar of

Sabrina López

Pronouns: she/her/ella
@SLLDeC

Arphai / Instituto De Cálculo (Uba-Conicet) , Argentina

Expertise:
Health data science; responsible use of data; neuroscience

More about Sabrina

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Yo Yehudi

Pronouns: they/them
@yoyehudi

United Kingdom

Expertise:
Software development, Community building, Mentoring

More about Yo

Mentoring training

Mentorship roles can sound like a big personal responsibility and can be overwhelming for new mentors. To support our mentors in this program, we will offer training, topic-based guided discussions and opportunity for social interaction over 4 calls during the mentorship round:

  • 2 training calls in the beginning of the cohort to get participants trained and prepared for their role as mentors
  • 1 catch-up call in the middle of the cohort to discuss new topics and challenges that might have occurred and address them
  • 1 call at the end to capture experiences of mentors and assess their interest in future cohorts
  • Social and co-working calls schedule will be agreed among the mentors as per their needs and interests

In the mentor training, our mentors will then gain mentoring skills (active listening, effective questioning, giving feedback), learn to celebrate successes and gain confidence on navigating challenges in mentoring.

A dedicated slack channel will facilitate open discussions among mentors to help them discuss their experiences, challenges and tips and tricks (contact the team if you are not yet on this channel).

Experts

Experts are invited to join cohort calls or individual mentorship calls to share their experience and expertise during the program.

We thank the 4 persons who registered to be experts in this round.

The GitHub avatar of

Georgiana Dolocan

Pronouns: she/her

Romania

Expertise:
Open source; software development

More about Georgiana

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Irene Ramos

Pronouns: she / her

National Commission For The Knowledge And Use Of Biodiversity (Conabio) , Mexico

Expertise:
Open data; data management; agrobiodiversity; sustainability science; inter, Transdisciplinary research

More about Irene

The GitHub avatar of

Laura Carter

Pronouns: she/her
@LauraC_rter

University Of Essex , United Kingdom

Expertise:
Gender, Discrimination, Human rights, Feminism

More about Laura

The GitHub avatar of

Miguel Silan

@MetamethodsPH

France

Expertise:
Behavioral science, Meta-methodology, Community building, Complex multi-site studies

More about Miguel

A dedicated slack channel will facilitate open discussions among experts and other participants in OLS-7 to help them expand their network while discussing relevant topics (contact the team if you are not yet on this channel).

Speakers during cohort calls

The GitHub avatar of

Andrea Sánchez Tapia

Pronouns: She/her
@SanchezTapiaA

Independent , Colombia

Expertise:
Biodiversity informatics

More about Andrea

The GitHub avatar of

Batool Almarzouq

Pronouns: She/Her
@batool664

Kaimrc , Saudi Arabia

Expertise:
Reproducibility, Computational biology

More about Batool

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , France

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Esther Plomp

Pronouns: she/her/hers
@PhDToothFAIRy

Delft University Of Technology - Faculty Of Applied Sciences , Netherlands

Expertise:
Open protocols, Open data, Research data management, FAIR, Archaeology, Bioanthropology, Isotopes, Osteology

More about Esther

The GitHub avatar of

Hao Ye

Pronouns: he/him
@Hao_and_Y

University Of Florida , United States

Expertise:
Ecology, Health sciences, R, Git and github, Version control, Time series analysis, Research reproducibility, Community management, Ally skills training

More about Hao

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@malvikasharan

The Alan Turing Institute , United Kingdom

Expertise:
Community building, Mentoring, Data Science best practices, Reproducibility, Inclusive and collaborative practices, Python, Version Control, Funding Proposals, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Paz Bernaldo

Pronouns: she/her
@PazByC

Argentina

Expertise:
Qualitative research, Inequities, Inequalities in technology.

More about Paz

The GitHub avatar of

Toby Hodges

Pronouns: he/him
@tbyhdgs

The Carpentries , Germany

Expertise:
Designing and developing training material, Collaborating with git & github/gitlab, Publishing web content, Wordpress, Jekyll, Github/gitlab pages, Scientific community engagement, Teaching and organising workshops

More about Toby

The GitHub avatar of

Umar Farouk Ahmad

@pharouknuclues

Centre For Renewable Energy Research

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

United Kingdom

Expertise:
Software development, Community building, Mentoring

More about Yo

Facilitators

Facilitators work closely with the OLS organisers to manage and run cohort calls. They lead efforts in preparing cohort call notes, co-hosting cohort calls and ensuring the sharing of call recordings and resources through OLS channelss

We thank the 10 persons who facilitated in this round.

The GitHub avatar of

Aman Goel

Pronouns: he/him/his
@mightaswellcode

University Of Delhi , United Kingdom

Expertise:
Computer science; open source; open science; research software engineering

More about Aman

The GitHub avatar of

Cassandra Murphy

Pronouns: She/Her
@cassmurph16

Gogreenroutes , Ireland

Expertise:
Science communication; human-nature relationships; nature connectedness; urban environments; perceptions of nature;

More about Cassandra

The GitHub avatar of

Gladys Rotich

@jerono7_gladys

International Center For Insect Physiology And Ecology , Kenya

Expertise:
Bioinformatics

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Elisee Jafsia

Pronouns: He/Him
@euclude

Mboalab , Cameroon

Expertise:
Data science

More about Elisee

The GitHub avatar of

Laurah Ondari

Pronouns: She/Her
@_nyasita

Kenya

Expertise:
Community development, Community management, Bioinformatics, Digital communications, Drug discovery, Neglected diseases, -omics analysis

More about Laurah

The GitHub avatar of

Melissa Black

Pronouns: she/her
@melissablck

Metadocencia , Brazil

Expertise:
Social sciences, Technology, Society, The internet, Localization, Open science

More about Melissa

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Nina Trubanová

Pronouns: she/her/hers

Ucd , Ireland

Expertise:
Plants; hemp; genetics; variability

The GitHub avatar of

Pradeep Eranti

@pradeeperanti

France

Expertise:
Bioinformatics, Computational biology, Data science, Machine learning, Github, R, Reproducibility, Basic open science, Fair data principles, Open community development

More about Pradeep

The GitHub avatar of

Umar Farouk Ahmad

@phaarouknucleus

Nigeria

Expertise:
Open science, Machine learning, Climate change, Nuclear, Environment

More about Umar Farouk

The GitHub avatar of

Sabrina López

Pronouns: she/her/ella
@SLLDeC

Arphai / Instituto De Cálculo (Uba-Conicet) , Argentina

Expertise:
Health data science; responsible use of data; neuroscience

More about Sabrina

Organizers

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , France

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@malvikasharan

The Alan Turing Institute , United Kingdom

Expertise:
Community building, Mentoring, Data Science best practices, Reproducibility, Inclusive and collaborative practices, Python, Version Control, Funding Proposals, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Paz Bernaldo

Pronouns: she/her
@PazByC

Argentina

Expertise:
Qualitative research, Inequities, Inequalities in technology.

More about Paz

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

United Kingdom

Expertise:
Software development, Community building, Mentoring

More about Yo

Collaborators

OLS team have established the following collaborations to support organisation specific projects within the OLS-7 cohort:

OLS-7 for EOSC-Life

OLS has received the EOSC-Life Training grant (first round), to train and mentor EOSC-RI members under the collaboration name OLS-7 for EOSC-Life. In the simplest terms, EOSC-Life is 13 European life science Research Infrastructures making their data FAIR (Findable, Accessible, Interoperable and Reusable) so that researchers can combine resources from multiple RIs for new research funded through our Open Calls and receive support through the variety of additional services we offer, including alignment with relevant standards and policies (GDPR, etc.).

OLS-7 for Faculty of Applied Sciences/TNW - TU Delft

Under the collaboration name OLS-7 for TNW, OLS has partnered with the Faculty of Applied Sciences through the Faculty Graduate School and the Data Steward, Dr. Esther Plomp at TU Delft. This partnership will offer training and mentoring to interested members from the Faculty of Applied Sciences to join the 7th cohort (OLS-7) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected within their own discipline, as PhD candidates will be eligible for 5 Discipline-related credits for their Doctoral Education Programme.

OLS-7 for Turing

Under the collaboration name OLS-7 for Turing, OLS has partnered with The Turing Way, a project within the Tools, Practices and Systems Research Program in The Alan Turing Institute. This partnership will offer training and mentoring to interested members from Turing and The Turing Way communities to join the seventh cohort (OLS-7) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected from The Alan Turing Institute but there will be a possibility to match projects with the right mentor from the broader cohort. The roles and benefits for the participants and the eligibility of proposed projects will be as described for our main program.

This program will provide a unique opportunity to individuals and teams in these organisations to integrate best practices for open and reproducible research in new or ongoing projects.

Resources

The resources available to the OLS-7 cohort members will facilitate their communication, training, mentoring and learning process during their participation in the program.

Calls

Cohort calls

The full cohort meetings take place every 2 weeks (unless mentioned otherwise) and last for 90 minutes.

During these calls:

  • Organisers/hosts will introduce new topic of the week
  • Speakers will present their work related to the topic of the week
  • Participants will be given group discussion exercises
  • An open Q&A will be run and notes will be co-developed
  • Exercises will be given for the week to be completed before the mentee-mentor meeting

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

If you can’t make it to a call:

The call will be recorded and available on the OLS YouTube channel after the call.

If you can not attend most calls during the program due to the time zone incompatibility or other personal obligation, please let the organisers know. If you are unable to communicate with your mentor regularly or do not engage in the program as planned, we may need to evaluate if you are able to finish the program.

Mentor-mentee calls

The Mentor-mentee calls take place every 2 weeks (unless mentioned otherwise) and last for 30 minutes.

During these calls:

  • Mentors help their mentees evaluate their understanding of the new topics
  • Mentees will complete their task assigned at the cohort calls using new skills learned that week
  • Mentors and mentee will review progress together where mentees provide constructive feedback
  • Mentors will connect mentees with other experts and get consulted on their project when needed

Coordinate with your mentor how you manage the notes and assignments for your 1:1 calls.

The online communication options can be agreed upon by the mentor-mentee pairs. A few options to explore are the following:

  • Zoom: 40 mins limit for each call
  • Google hangout: Free for members with google account
  • Skype: Free, download the app
  • Whereby.com: Free option, valid upto 4 participants
  • Jitsi: Free, open source web-based call is possible
  • Whatsapp or other phone-based calls: Only if both mentor and mentee are comfortable with exchanging numbers

If a mentor has to miss a mentee-mentor meeting, please discuss it with your mentee and reschedule your call. If you are unable to make it to any slot together, please find other ways (asynchronous documentation) to interact with your mentee.

If a mentor has to step back from the program for any reason, please communicate with the organisers to identify an alternative for their mentees.

Skill-up calls

In some weeks during which there is not cohort call, we will offer some optional skill-up calls.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

Q&A calls

The Q&A sessions take place in weeks during which there is not cohort call. These calls are optional but highly valuable for enhancing your understanding of the materials discussed in OLS-4 with the help of other participants.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Mentor calls

4 mentor calls will take place during the program.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Cafeteria calls

The Cafetería is a zoom call in which we pretend we are at a normal Catefería: we chat if we want, we work on our stuff, we work on stuff with others, we stay for 5 minutes or for the entire time. We drink coffee, tea, mate, water, any beverage.

Speaker Guide

We have a short guide for invited speakers.

Communication channels

Communication within the cohort members

OLS-7 Slack Channel

A dedicated Slack channel has been setup to facilitate real-time as well as asynchronous communication among the all members of the OLS-7 cohort. A personal invitation link will be shared with the participants via an email.

OLS-7 private Google group

Organizers inform participants of the week schedule by email. An archive of all emails can be found on the private OLS-7 Google group.

An invitation is sent to all participants (mentees, mentors, etc) at the beginning of the program. If it is not the case, please contact the team

Communication with members not in the cohort

Twitter

General updates from the program such as new posts, collaborations and relevant retweets will be shared via our official Twitter channel.

Gitter

We have a public Gitter channel that can be used by members of the public contact the OLS team and community.

OLS Google group

Updates regarding new calls for applications, announcements, and final project presentations are posted on the OLS public Google group

Community Participation Guidelines

This project, as part of the Open Life Science community, is committed to providing a welcoming, friendly, and harassment-free environment for everyone to learn and grow by contributing. As a result, we require participants to follow our code of conduct, which may be found in the policies repository.