Welcome to the 6th cohort of OLS program!

Niklas Morberg (CC BY-NC 2.0)

The OLS-6 program

Purpose: Training for early stage researchers and young leaders interested in furthering their Open Science skills

Outcome: Ambassadors for Open Science practice, training and education across multiple European and international bioinformatics communities.

Process: A 16-week mentoring & training program, based on the Mozilla Open Leader program, helping participants in becoming Open Science ambassadors by using three principles:

  1. Sharing essential knowledge required to create, lead, and sustain an Open Science project.
  2. Connecting members across different communities, backgrounds, and identities by creating space in this program for them to share their experiences and expertise.
  3. Empowering them to become effective Open Science ambassadors in their communities.

Table of content

Goals and Learning Objectives

The vision of OLS is to strengthen Open Science skills for early stage researchers and young leaders in science.

At the end of the program, our participants will be able to:

  • Describe and define the terms openness, open science, open leadership, community interactions, value exchanges, inclusivity, accessibility, open Science practices in developing resources and training
  • Learn how to apply those principles to open leadership and working open in their projects and communities . Learn how to collect, invite, and tell stories that demonstrate how and why openness benefits the communities they serve
  • Give original examples for the types of openness in science
  • Design
    • Illustrate the need for a project, its vision, and its goals
    • Embrace and communicate the benefits of Open Science and how to strategically apply different open practices to their work
    • Identify the public resources to share their data
    • Identify the different type of Open Access and associated journals
  • Build
    • Start any project with openness in mind from day one
    • Setup a project repository on GitHub using best practices for enabling collaboration
    • Choose and apply open licenses appropriately
  • Empower
    • Create and enforce a safe working environment
    • Promote the values of Open Science to empower others to lead and collaborate
    • Include a broad range of contributors in their work
    • Communicate their work and vision in a 2min demo of elevator pitch
  • Lead an open project in science

Timeline

  • June 1, 2022 : Call for Application opens

    See the guidelines and templates

  • June 20, 2022 (15:00 European Time): Application webinar( Talk + Q&A)

    Register to join, or watch recordings from previous webinars on YouTube

  • July 1, 2022 (11:00 European Time): Application Clinic Call( Q&A)

    At this call, OLS team will be available to provide help if you have any questions related to your application. Register to join.

  • July 7, 2022 : Call for applications closed

  • August 1, 2022 : Successful applicants announced

  • September 19, 2022: Start of the program

  • January 16, 2023: End of the program

Schedule

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every ~2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite expert from the field to give talks
  • Mentees can participate to skill-up, Q&A or coworking session in the weeks without cohort calls
  • Mentors take part to mentoring workshop and calls

OLS schedule overview. In the middle, the timeline represents the 16 weeks. On the top, boxes in green represent the 8 different cohort calls pointing to the corresponding weeks (even week numbers). Below the week timeline, blue boxes represent the mentor-mentee meetings pointing to the uneven number weeks. Below the blue boxes, are red boxes corresponding to 3 skill-up calls: "GitHub tutorial for beginners" (week 5), "Open Leadership: Academia, industry, and beyond" (week 9), "Self-care & social call" (week 1s)

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01 (start. September 19, 2022) Mentor-Mentee   1st mentor-mentee meeting  
  Mentor (16:00 European Time) Mentor onboarding group 1  
  Mentor (10:00 European Time) Mentor onboarding group 2  
Week 02 (start. September 26, 2022) Mentor (18:00 European Time) Mentor Skill Workshop by 360 Training - Group 1  
  Mentor (10:00 European Time) Mentor Skill Workshop by 360 Training - Group 2  
  Cohort September 27, 2022 (11:00 European Time) Welcome to OLS!  
Week 03 (start. October 03, 2022) Mentor-Mentee   2nd mentor-mentee meeting  
  Cohort October 05, 2022 (18:00 European Time) Welcome to OLS!  
Week 04 (start. October 10, 2022) Cohort October 12, 2022 (18:00 European Time) Tooling and roadmapping for Open projects  
Week 05 (start. October 17, 2022) Mentor-Mentee   3rd mentor-mentee meeting  
  Skill-up October 18, 2022 (11:00 European Time) GitHub tutorial for beginners  
Week 06 (start. October 24, 2022) Cohort October 25, 2022 (11:00 European Time) Open Science I: Project Development and Introduction to Working Open  
Week 07 (start. October 31, 2022) Mentor-Mentee   4th mentor-mentee meeting  
  Q&A November 02, 2022 (18:00 European Time) Q&A call  
Week 08 (start. November 07, 2022) Cohort November 09, 2022 (18:00 European Time) Community design for inclusivity  
Week 09 (start. November 14, 2022) Mentor-Mentee   5th mentor-mentee meeting  
  Skill-up November 15, 2022 (11:00 European Time) Open Leadership: Academia, industry and beyond!  
Week 10 (start. November 21, 2022) Cohort November 22, 2022 (11:00 European Time) Open Science II: Knowledge Dissemination  
Week 11 (start. November 28, 2022) Mentor-Mentee   6th mentor-mentee meeting  
  Q&A November 30, 2022 (18:00 European Time) Q&A call  
Week 12 (start. December 05, 2022) Cohort December 07, 2022 (18:00 European Time) Diversity and Inclusion & Ally skills  
Week 13 (start. December 12, 2022) Mentor-Mentee   7th mentor-mentee meeting  
  Skill-up December 13, 2022 (11:00 European Time) Self-care & Social call  
Week 14 (start. December 19, 2022) Cohort December 20, 2022 (11:00 European Time) Open Science III: Next steps - applying FAIR research principles  
Week 15 (start. January 09, 2023) Mentor-Mentee   8th mentor-mentee meeting  
  Skill-up January 10, 2023 (10:00 European Time) Final presentation rehearsal - Group 1  
  Skill-up January 11, 2023 (15:00 European Time) Final presentation rehearsal - Group 2  
  Skill-up January 12, 2023 (18:00 European Time) Final presentation rehearsal - Group 3  
Week 16 (start. January 16, 2023) Cohort January 17, 2023 (10:00 European Time) Final presentations & Graduation! - Group 1  
  Cohort January 18, 2023 (15:00 European Time) Final presentations & Graduation! - Group 2  
  Cohort January 19, 2023 (18:00 European Time) Final presentations & Graduation! - Group 3  

Role Descriptions

Project leads (aka Mentees)

Participants join this program with a project that they either are already working on or want to develop during this program. More details about the role of a project lead (mentee) can be found here.

Mentors

Our project leads are supported in this program by our mentor-community who are paired based on the compatibility of expertise, interests and requirements of their projects. Our mentors are Open Science practitioners and champions with previous experiences in training and mentoring. They are currently working in different professions in data science, publishing, community building, software development, clinical studies, industries, scientific training and IT services.

Mentors advise and inspire

  • Connect: to people, programs, companies
  • Recommend: resources, readings, classes, experiences
  • Feedback: for the project leads to consider

Pool of mentors

We thank the 20 persons who registered to be mentors in this round

The GitHub avatar of

Alessandra Candian

Pronouns: she/her/hers
@donnainfiorino

University Of Amsterdam , The Netherlands

Expertise:
Astrochemistry, Diversity, Inclusion & equity, Information literacy, Mentoring, Education, Training

More about Alessandra

The GitHub avatar of

Anne Steele

Pronouns: she/her
@aleesteele

Alan Turing Institute , United Kingdom

Expertise:
Open knowledge, Open source research, Community-building, Digital social science, Ethnography, Anthropology, Sociology

More about Anne

The GitHub avatar of

Arielle Bennett

Pronouns: she/her
@biotechchat

The Alan Turing Institute , United Kingdom

Expertise:
Road mapping and strategy planning, Community consultation, Culture change, Code of conducts, Community goals, Drug discovery, Computational biology, Neuroscience.

More about Arielle

The GitHub avatar of

Diego Onna

Pronouns: He/Him
@DiegoOnna

Universidad De Buenos Aires , Argentina

Expertise:
Chemistry of materials, Nanomaterials, Machine learning, Chemometrics, Photochemistry, Physical chemistry, Chemical education

More about Diego

The GitHub avatar of

Emma Karoune

Pronouns: she/her
@ekaroune

The Alan Turing Institute And Historic England , United Kingdom

Expertise:
Fair data, Sensitive data, Community building, Open publishing, Phytoliths, Environmental archaeology, Palaeoecology

More about Emma

The GitHub avatar of

Esther Plomp

Pronouns: she/her/hers
@PhDToothFAIRy

Delft University Of Technology - Faculty Of Applied Sciences , Netherlands

Expertise:
Open protocols, Open data, Research data management, FAIR, Archaeology, Bioanthropology, Isotopes, Osteology

More about Esther

The GitHub avatar of

Gracielle Higino

Pronouns: She/her
@graciellehigino

University Of British Columbia , Canada

Expertise:
Reproducibility, Open data, Data management, Collaboration, Data synthesis, Science communication, Ecology, Biodiversity

More about Gracielle

The GitHub avatar of

Hans-Rudolf Hotz

@hrhotz

Friedrich Miescher Institute For Biomedical Research , Switzerland

Expertise:
Galaxy, Bioconductor, PostgreSQL, Bioinformatics, Next Generation Sequencing

More about Hans-Rudolf

The GitHub avatar of

Jez Cope

Pronouns: he/him
@jezcope

The British Library , United Kingdom

Expertise:
Research data management, Digital scholarship, Libraries, Open research, Open data, Open scholarship, Open science, Research software engineering practice, Neurodiversity, Glam

More about Jez

The GitHub avatar of

Joyce Kao

Pronouns: she/her
@joyceykao

University Hospital Rwth Aachen , Germany

Expertise:
Digital health, Digital medicine, Community building, Operations management, Project management, Strategy development, App development

More about Joyce

The GitHub avatar of

Kim Martin


Stellenbosch University , South Africa

Expertise:
Reproducible research, Research software engineering (rse), Linked data, Knowledge graphs

More about Kim

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Lena Karvovskaya

Pronouns: she, her
@langdata

Vu Amsterdam , Netherlands

Expertise:
Linguistics, Research data management, Fieldwork, Semantics, Typology

More about Lena

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Mallory Freeberg

Pronouns: she/her
@MalloryFreeberg

EMBL - European Bioinformatics Institute , United Kingdom

Expertise:
Metadata, Fair principles, RNA biology, Post-transcriptional gene regulation, Ontologies, Project management, Data management, Bioinformatics, Galaxy, R, SQL, Github, Human genomics and phenomics, Sensitive data sharing

More about Mallory

The GitHub avatar of

Mariangela Panniello

Pronouns: she/her
@marpamondo

Italian Institute Of Technology , Italy

Expertise:
Neuroscience, Educational resources, Community engagement

More about Mariangela

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Mayya Sundukova

Pronouns: she/her
@mayya_sundukova

Igdore , Spain

Expertise:
Neuroscience, Microscopy, Imaging, Electrophysiology, Biophysics, Mental health, Journaling, Therapeutic writing facilitation, Life coaching, Career development

More about Mayya

The GitHub avatar of

Nadine Spychala

Pronouns: she/her
@NadineSpychala

University Of Sussex , United Kingdom

Expertise:
Open science, Reproducible science, Best practices in open & reproducible science, Computational studies, Fair research software, Neuroscience, Complexity science, Information theory, Machine learning, Datascience, Metascience, Psychology, Statistics, Volunteer-based group

More about Nadine

The GitHub avatar of

Juyeon Kim


Binnobase Llc. , South Korea

Expertise:
Open innovation, Research translation, Innovation management, Women in life science, Neuroinflammation, Depression

More about Juyeon

The GitHub avatar of

Sara Villa

Pronouns: She/her
@VillaScience

King's College London , United Kingdom

Expertise:
Genomics, Molecular biology, NGS, Sequencing analysis, Reproducibility, Chromatin & dna

More about Sara

The GitHub avatar of

Siobhan Mackenzie Hall

@smhall97

University Of Oxford, Oxford Neural Interfacing , United Kingdom

Expertise:
Deep learning, Neuroscience, Computational neuroscience, Healthcare

More about Siobhan Mackenzie

Mentors sorted by their expertise areas

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Mentoring training

Mentorship roles can sound like a big personal responsibility and can be overwhelming for new mentors. To support our mentors in this program, we will offer training, topic-based guided discussions and opportunity for social interaction over 4 calls during the mentorship round:

  • 2 training calls in the beginning of the cohort to get participants trained and prepared for their role as mentors
  • 1 catch-up call in the middle of the cohort to discuss new topics and challenges that might have occurred and address them
  • 1 call at the end to capture experiences of mentors and assess their interest in future cohorts
  • Social and co-working calls schedule will be agreed among the mentors as per their needs and interests

In the mentor training, our mentors will then gain mentoring skills (active listening, effective questioning, giving feedback), learn to celebrate successes and gain confidence on navigating challenges in mentoring.

A dedicated slack channel will facilitate open discussions among mentors to help them discuss their experiences, challenges and tips and tricks (contact the team if you are not yet on this channel).

Experts

Experts are invited to join cohort calls or individual mentorship calls to share their experience and expertise during the program.

We thank the 22 persons who registered to be experts in this round.

The GitHub avatar of

Alessandra Candian

Pronouns: she/her/hers
@donnainfiorino

University Of Amsterdam , The Netherlands

Expertise:
Astrochemistry, Diversity, Inclusion & equity, Information literacy, Mentoring, Education, Training

More about Alessandra

The GitHub avatar of

Anne Steele

Pronouns: she/her
@aleesteele

Alan Turing Institute , United Kingdom

Expertise:
Open knowledge, Open source research, Community-building, Digital social science, Ethnography, Anthropology, Sociology

More about Anne

The GitHub avatar of

Arielle Bennett

Pronouns: she/her
@biotechchat

The Alan Turing Institute , United Kingdom

Expertise:
Road mapping and strategy planning, Community consultation, Culture change, Code of conducts, Community goals, Drug discovery, Computational biology, Neuroscience.

More about Arielle

The GitHub avatar of

Sam Haynes

Pronouns: he/him
@youvegotmyname

University Of Edinburgh , United Kingdom

Expertise:
Open science, Yeast, Transcriptomics, Workflows, R, Nextflow, Github

More about Sam

The GitHub avatar of

Emma Karoune

Pronouns: she/her
@ekaroune

The Alan Turing Institute And Historic England , United Kingdom

Expertise:
Fair data, Sensitive data, Community building, Open publishing, Phytoliths, Environmental archaeology, Palaeoecology

More about Emma

The GitHub avatar of

Elisa Rodenburg

Pronouns: she/her
@Elisa_in_tweets

Vrije Universiteit Amsterdam , The Netherlands

Expertise:
Research support, Rdm, Rdm support, Open science support

More about Elisa

The GitHub avatar of

Esther Plomp

Pronouns: she/her/hers
@PhDToothFAIRy

Delft University Of Technology - Faculty Of Applied Sciences , Netherlands

Expertise:
Open protocols, Open data, Research data management, FAIR, Archaeology, Bioanthropology, Isotopes, Osteology

More about Esther

The GitHub avatar of

Gracielle Higino

Pronouns: She/her
@graciellehigino

University Of British Columbia , Canada

Expertise:
Reproducibility, Open data, Data management, Collaboration, Data synthesis, Science communication, Ecology, Biodiversity

More about Gracielle

The GitHub avatar of

Hans-Rudolf Hotz

@hrhotz

Friedrich Miescher Institute For Biomedical Research , Switzerland

Expertise:
Galaxy, Bioconductor, PostgreSQL, Bioinformatics, Next Generation Sequencing

More about Hans-Rudolf

The GitHub avatar of

Irene Ramos

Pronouns: she / her

National Commission For The Knowledge And Use Of Biodiversity (Conabio) , Mexico

Expertise:
Open data, Data management, Agrobiodiversity, Sustainability science, Inter and transdisciplinary research

More about Irene

The GitHub avatar of

Jez Cope

Pronouns: he/him
@jezcope

The British Library , United Kingdom

Expertise:
Research data management, Digital scholarship, Libraries, Open research, Open data, Open scholarship, Open science, Research software engineering practice, Neurodiversity, Glam

More about Jez

The GitHub avatar of

Joyce Kao

Pronouns: she/her
@joyceykao

University Hospital Rwth Aachen , Germany

Expertise:
Digital health, Digital medicine, Community building, Operations management, Project management, Strategy development, App development

More about Joyce

The GitHub avatar of

Lena Karvovskaya

Pronouns: she, her
@langdata

Vu Amsterdam , Netherlands

Expertise:
Linguistics, Research data management, Fieldwork, Semantics, Typology

More about Lena

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Laura Carter

Pronouns: she/her
@LauraC_rter

University Of Essex , United Kingdom

Expertise:
Gender, Discrimination, Human rights, Feminism

More about Laura

The GitHub avatar of

Lilly Winfree

Pronouns: she/her
@lilscientista

Open Knowledge Foundation , United States

Expertise:
Project management, Open source, Open data, Open science, Data management, Project communications, Giving presentations, Writing documentation, Working with a distributed team, Neuroscience

More about Lilly

The GitHub avatar of

Mallory Freeberg

Pronouns: she/her
@MalloryFreeberg

EMBL - European Bioinformatics Institute , United Kingdom

Expertise:
Metadata, Fair principles, RNA biology, Post-transcriptional gene regulation, Ontologies, Project management, Data management, Bioinformatics, Galaxy, R, SQL, Github, Human genomics and phenomics, Sensitive data sharing

More about Mallory

The GitHub avatar of

Mayya Sundukova

Pronouns: she/her
@mayya_sundukova

Igdore , Spain

Expertise:
Neuroscience, Microscopy, Imaging, Electrophysiology, Biophysics, Mental health, Journaling, Therapeutic writing facilitation, Life coaching, Career development

More about Mayya

The GitHub avatar of

Alexander Martinez Mendez

@mxrtinez

Universidad Industrial De Santander / La-Conga Physics , Colombia

Expertise:
Reproducibility

More about Alexander

The GitHub avatar of

Nadine Spychala

Pronouns: she/her
@NadineSpychala

University Of Sussex , United Kingdom

Expertise:
Open science, Reproducible science, Best practices in open & reproducible science, Computational studies, Fair research software, Neuroscience, Complexity science, Information theory, Machine learning, Datascience, Metascience, Psychology, Statistics, Volunteer-based group

More about Nadine

The GitHub avatar of

Giuseppe Profiti

Pronouns: he/him/his
@GProfiti

Biodec S.R.L , Italy

Expertise:
Teaching, Devops, Software development, Bioinformatics, Wiki*, Carpentries, Communities, Databases, Reproducible science

More about Giuseppe

The GitHub avatar of

Sara Villa

Pronouns: She/her
@VillaScience

King's College London , United Kingdom

Expertise:
Genomics, Molecular biology, NGS, Sequencing analysis, Reproducibility, Chromatin & dna

More about Sara

Experts sorted by their expertise areas

A dedicated slack channel will facilitate open discussions among experts and other participants in OLS-6 to help them expand their network while discussing relevant topics (contact the team if you are not yet on this channel).

Facilitators

Facilitators work closely with the OLS organisers to manage and run cohort calls. They lead efforts in preparing cohort call notes, co-hosting cohort calls and ensuring the sharing of call recordings and resources through OLS channelss

We thank the 1 persons who facilitated in this round.

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Organizers

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Role in OLS: Director of learning and technology

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Netherlands

Role in OLS: Director of finance and operations

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@malvikasharan

The Alan Turing Institute , United Kingdom

Role in OLS: Director of partnerships and strategy

Expertise:
Community building, Mentoring, Data Science best practices, Reproducibility, Inclusive and collaborative practices, Python, Version Control, Funding Proposals, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Paz Bernaldo

Pronouns: she/her
@pazByC

Argentina

Expertise:
Social Science, Qualitative Research

More about Paz

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

United Kingdom

Role in OLS: Executive director, Business and development lead

Expertise:
Software development, Community building, Mentoring

More about Yo

Collaborators

OLS team have established the following collaborations to support organisation specific projects within the OLS-6 cohort:

OLS-6 for EOSC-Life

OLS has received the EOSC-Life Training grant (first round), to train and mentor EOSC-RI members under the collaboration name OLS-6 for EOSC-Life. In the simplest terms, EOSC-Life is 13 European life science Research Infrastructures making their data FAIR (Findable, Accessible, Interoperable and Reusable) so that researchers can combine resources from multiple RIs for new research funded through our Open Calls and receive support through the variety of additional services we offer, including alignment with relevant standards and policies (GDPR, etc.).

OLS-6 for Faculty of Applied Sciences/TNW - TU Delft

Under the collaboration name OLS-6 for TNW, OLS has partnered with the Faculty of Applied Sciences through the Faculty Graduate School and the Data Steward, Dr. Esther Plomp at TU Delft. This partnership will offer training and mentoring to interested members from the Faculty of Applied Sciences to join the 6th cohort (OLS-6) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected within their own discipline, as PhD candidates will be eligible for 5 Discipline-related credits for their Doctoral Education Programme.

OLS-6 for Turing

Under the collaboration name OLS-6 for Turing, OLS has partnered with The Turing Way, a project within the Tools, Practices and Systems Research Program in The Alan Turing Institute. This partnership will offer training and mentoring to interested members from Turing and The Turing Way communities to join the sixth cohort (OLS-6) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected from The Alan Turing Institute but there will be a possibility to match projects with the right mentor from the broader cohort. The roles and benefits for the participants and the eligibility of proposed projects will be as described for our main program.

This program will provide a unique opportunity to individuals and teams in these organisations to integrate best practices for open and reproducible research in new or ongoing projects.

Resources

The resources available to the OLS-6 cohort members will facilitate their communication, training, mentoring and learning process during their participation in the program.

Calls

Cohort calls

The full cohort meetings take place every 2 weeks (unless mentioned otherwise) and last for 90 minutes.

During these calls:

  • Organisers/hosts will introduce new topic of the week
  • Speakers will present their work related to the topic of the week
  • Participants will be given group discussion exercises
  • An open Q&A will be run and notes will be co-developed
  • Exercises will be given for the week to be completed before the mentee-mentor meeting

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

If you can’t make it to a call:

The call will be recorded and available on the OLS YouTube channel after the call.

If you can not attend most calls during the program due to the time zone incompatibility or other personal obligation, please let the organisers know. If you are unable to communicate with your mentor regularly or do not engage in the program as planned, we may need to evaluate if you are able to finish the program.

Mentor-mentee calls

The Mentor-mentee calls take place every 2 weeks (unless mentioned otherwise) and last for 30 minutes.

During these calls:

  • Mentors help their mentees evaluate their understanding of the new topics
  • Mentees will complete their task assigned at the cohort calls using new skills learned that week
  • Mentors and mentee will review progress together where mentees provide constructive feedback
  • Mentors will connect mentees with other experts and get consulted on their project when needed

Coordinate with your mentor how you manage the notes and assignments for your 1:1 calls.

The online communication options can be agreed upon by the mentor-mentee pairs. A few options to explore are the following:

  • Zoom: 40 mins limit for each call
  • Google hangout: Free for members with google account
  • Skype: Free, download the app
  • Whereby.com: Free option, valid upto 4 participants
  • Jitsi: Free, open source web-based call is possible
  • Whatsapp or other phone-based calls: Only if both mentor and mentee are comfortable with exchanging numbers

If a mentor has to miss a mentee-mentor meeting, please discuss it with your mentee and reschedule your call. If you are unable to make it to any slot together, please find other ways (asynchronous documentation) to interact with your mentee.

If a mentor has to step back from the program for any reason, please communicate with the organisers to identify an alternative for their mentees.

Skill-up calls

In some weeks during which there is not cohort call, we will offer some optional skill-up calls.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

Q&A calls

The Q&A sessions take place in weeks during which there is not cohort call. These calls are optional but highly valuable for enhancing your understanding of the materials discussed in OLS-4 with the help of other participants.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Mentor calls

4 mentor calls will take place during the program.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Speaker Guide

We have a short guide for invited speakers.

Communication channels

Communication within the cohort members

OLS-6 Slack Channel

A dedicated Slack channel has been setup to facilitate real-time as well as asynchronous communication among the all members of the OLS-6 cohort. A personal invitation link will be shared with the participants via an email.

OLS-6 private Google group

Organizers inform participants of the week schedule by email. An archive of all emails can be found on the private OLS-6 Google group.

An invitation is sent to all participants (mentees, mentors, etc) at the beginning of the program. If it is not the case, please contact the team

Communication with members not in the cohort

Twitter

General updates from the program such as new posts, collaborations and relevant retweets will be shared via our official Twitter channel.

Gitter

We have a public Gitter channel that can be used by members of the public contact the OLS team and community.

OLS Google group

Updates regarding new calls for applications, announcements, and final project presentations are posted on the OLS public Google group

Community Participation Guidelines

As a community we welcome everyone, and encourage a friendly and positive environment.

This code of conduct outlines our expectations for participants within the community, as well as steps to reporting unacceptable behavior. We are committed to providing a welcoming and inspiring community for all and expect our code of conduct to be honored. Anyone who violates this code of conduct may be banned from the community.

Our open source community strives to:

  • Be friendly and patient.

  • Be welcoming: We strive to be a community that welcomes and supports people of all backgrounds and identities. This includes, but is not limited to members of any race, ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, size, family status, political belief, religion, and mental and physical ability.

  • Be considerate: Your work will be used by other people, and you in turn will depend on the work of others. Any decision you take will affect users and colleagues, and you should take those consequences into account when making decisions. Remember that we’re a world-wide community, so you might not be communicating in someone else’s primary language.

  • Be respectful: Not all of us will agree all the time, but disagreement is no excuse for poor behavior and poor manners. We might all experience some frustration now and then, but we cannot allow that frustration to turn into a personal attack. It’s important to remember that a community where people feel uncomfortable or threatened is not a productive one.

  • Be careful in the words that we choose: We are a community of professionals, and we conduct ourselves professionally. Be kind to others. Do not insult or put down other participants. Harassment and other exclusionary behavior aren’t acceptable. This includes, but is not limited to: Violent threats or language directed against another person, Discriminatory jokes and language, Posting sexually explicit or violent material, Posting (or threatening to post) other people’s personally identifying information (“doxing”), Personal insults, especially those using racist or sexist terms, Unwelcome sexual attention, Advocating for, or encouraging, any of the above behavior, Repeated harassment of others. In general, if someone asks you to stop, then stop.

  • Try to understand why we disagree: Disagreements, both social and technical, happen all the time. It is important that we resolve disagreements and differing views constructively. Remember that we’re different. Diversity contributes to the strength of our community, which is composed of people from a wide range of backgrounds. Different people have different perspectives on issues. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that it is human to err and blaming each other doesn’t get us anywhere. Instead, focus on helping to resolve issues and learning from mistakes.

Diversity Statement

We encourage everyone to participate and are committed to building a community for all. Although we will fail at times, we seek to treat everyone both as fairly and equally as possible. Whenever a participant has made a mistake, we expect them to take responsibility for it. If someone has been harmed or offended, it is our responsibility to listen carefully and respectfully, and do our best to right the wrong.

Although this list cannot be exhaustive, we explicitly honor diversity in age, gender, gender identity or expression, culture, ethnicity, language, national origin, political beliefs, profession, race, religion, sexual orientation, socioeconomic status, and technical ability. We will not tolerate discrimination based on any of the protected characteristics above, including participants with disabilities.

Reporting Issues

If you experience or witness unacceptable behavior, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika and Yo. (team@openlifesci.org).

To report an issue involving one of the members, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, yo@openlifesci.org).

All reports will be handled with discretion. In your report please include:

  • Your contact information.

  • Names (real, nicknames, or pseudonyms) of any individuals involved. If there are additional witnesses, please include them as well. Your account of what occurred, and if you believe the incident is ongoing. If there is a publicly available record (e.g. a mailing list archive or a public IRC logger), please include a link.

  • Any additional information that may be helpful.

After filing a report, a representative will contact you personally, review the incident, follow up with any additional questions, and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. If the complaint originates from a member of the response team, it will be handled by a different member of the response team. We will respect confidentiality requests for the purpose of protecting victims of abuse.

Attribution & Acknowledgements

This code of conduct is based on the Open Code of Conduct from the TODOGroup.