OLS-5 schedule

Eric Rothermel (CC BY)

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every ~2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite expert from the field to give talks
  • Mentees can participate to skill-up, Q&A or coworking session in the weeks without cohort calls
  • Mentors take part to mentoring workshop and calls

OLS schedule overview. In the middle, the timeline represents the 16 weeks. On the top, boxes in green represent the 8 different cohort calls pointing to the corresponding weeks (even week numbers). Below the week timeline, blue boxes represent the mentor-mentee meetings pointing to the uneven number weeks. Below the blue boxes, are red boxes corresponding to 3 skill-up calls: "GitHub tutorial for beginners" (week 5), "Open Leadership: Academia, industry, and beyond" (week 9), "Self-care & social call" (week 1s)

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 00 (start. February 21, 2022) Mentor February 21, 2022 (18:00 European Time) Mentor onboarding group 1  
  Mentor February 22, 2022 (10:00 European Time) Mentor Skill Workshop by 360 Training - Group 1  
Week 01 (start. February 28, 2022) Mentor-Mentee   1st mentor-mentee meeting  
  Mentor March 02, 2022 (10:00 European Time) Mentor onboarding group 2  
  Mentor (16:00 European Time) Mentor onboarding group 1  
  Mentor March 02, 2022 (14:00 European Time) Mentor Skill Workshop by 360 Training - Group 2  
  Mentor March 03, 2022 (18:00 European Time) Mentor Skill Workshop by 360 Training - Group 3  
Week 02 (start. March 07, 2022) Cohort March 07, 2022 (18:00 European Time) Welcome to Open Life Science!  
Week 03 (start. March 14, 2022) Mentor-Mentee   2nd mentor-mentee meeting  
  Cohort March 16, 2022 (11:00 European Time) Welcome to Open Life Science!  
Week 04 (start. March 21, 2022) Cohort March 23, 2022 (11:00 European Time) Tooling and roadmapping for Open projects  
Week 05 (start. March 28, 2022) Mentor-Mentee   3rd mentor-mentee meeting  
  Skill-up March 28, 2022 (18:00 European Time) GitHub tutorial for beginners  
Week 06 (start. April 04, 2022) Cohort April 04, 2022 (18:00 European Time) Open Science I: Project Development and Introduction to Working Open  
Week 07 (start. April 11, 2022) Mentor-Mentee   4th mentor-mentee meeting  
  Q&A April 13, 2022 (11:00 European Time) Q&A call  
Week 08 (start. April 18, 2022) Cohort April 20, 2022 (11:00 European Time) Community design for inclusivity  
Week 09 (start. April 25, 2022) Mentor-Mentee   5th mentor-mentee meeting  
  Skill-up April 25, 2022 (18:00 European Time) Open Leadership: Academia, industry and beyond!  
Week 10 (start. May 02, 2022) Cohort May 02, 2022 (18:00 European Time) Open Science II: Knowledge Dissemination  
Week 11 (start. May 09, 2022) Mentor-Mentee   6th mentor-mentee meeting  
  Q&A May 11, 2022 (11:00 European Time) Q&A call  
Week 12 (start. May 16, 2022) Cohort May 18, 2022 (11:00 European Time) Diversity and Inclusion & Ally skills  
Week 13 (start. May 23, 2022) Mentor-Mentee   7th mentor-mentee meeting  
  Skill-up May 23, 2022 (18:00 European Time) Self-care & Social call  
Week 14 (start. May 30, 2022) Cohort May 30, 2022 (18:00 European Time) Open Science III: Next steps in open  
Week 15 (start. June 06, 2022) Mentor-Mentee   8th mentor-mentee meeting  
  Skill-up June 07, 2022 (10:00 European Time) Final presentation rehearsal - Group 1  
  Skill-up June 08, 2022 (15:00 European Time) Final presentation rehearsal - Group 2  
  Skill-up June 09, 2022 (18:00 European Time) Final presentation rehearsal - Group 3  
Week 16 (start. June 13, 2022) Cohort June 14, 2022 (10:00 European Time) Final presentations & Graduation! - Group 1  
  Cohort June 15, 2022 (15:00 European Time) Final presentations & Graduation! - Group 2  
  Cohort June 16, 2022 (18:00 European Time) Final presentations & Graduation! - Group 3  
  Cohort July 18, 2022 (10:00 European Time) Final presentations & Graduation! - Group 4  
  Cohort July 20, 2022 (18:00 European Time) Final presentations & Graduation! - Group 5  

Week 00

Week starting on February 21, 2022

Mentor call: Mentor onboarding group 1

Date: February 21, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Understand common successes and challenges in mentoring OLS participants
  • Know how to celebrate successes and approach challenges in mentoring OLS participants.

Mentor call: Mentor Skill Workshop by 360 Training - Group 1

Date: February 22, 2022, at 10:00 European Time ( Add to your calendar)

Duration: 180 min

Week 01

Week starting on February 28, 2022

Mentor-Mentee call: 1st mentor-mentee meeting

Date: During the week starting on February 28, 2022 (to define with mentors)

Duration: 30 min

In this call

In this call, participants will:

  • Meet each other
  • Discuss their personal motivation, expectations, workin practices and project goals

Mentor call: Mentor onboarding group 2

Date: March 02, 2022, at 10:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Understand common successes and challenges in mentoring OLS participants
  • Know how to celebrate successes and approach challenges in mentoring OLS participants.

Mentor call: Mentor onboarding group 1

Date: During the week starting on February 28, 2022 (to define with mentors)

Duration: 60 min

In this call

In this call, participants will:

  • Understand common successes and challenges in mentoring OLS participants
  • Know how to celebrate successes and approach challenges in mentoring OLS participants.

Mentor call: Mentor Skill Workshop by 360 Training - Group 2

Date: March 02, 2022, at 14:00 European Time ( Add to your calendar)

Duration: 180 min

Mentor call: Mentor Skill Workshop by 360 Training - Group 3

Date: March 03, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 180 min

Week 02

Week starting on March 07, 2022

Cohort call: Welcome to Open Life Science!

Date: March 07, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Say hello and introduce ourselves
  • Review our Community Participation Guidelines
  • Review our definition of open leadership
  • Unpack the differences between “open by default” and “open by design”
  • Learn about common community interactions in open projects.
  • Learn about common value exchanges between community members in open science

Resources:

Before the call

  • Add your vision statement to your GitHub issue

After the call

  • Look up two other projects and comment on their issues with feedback on their vision statement
  • Complete this compare and contrast assignment about current and desired community interactions and value exchanges
  • Complete your Open Canvas (instructions, canvas)
  • Share a link to your Open Canvas in your GitHub issue
  • Start your Roadmap
  • Comment on your issue with your draft Roadmap
  • Suggest a cohort name at the bottom of the shared notes and vote on your favorite with a +1

Week 03

Week starting on March 14, 2022

Mentor-Mentee call: 2nd mentor-mentee meeting

Date: During the week starting on March 14, 2022 (to define with mentors)

Duration: 30 min

Cohort call: Welcome to Open Life Science!

Date: March 16, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 90 min

Hosts: Yo Yehudi, Emmy Tsang, Malvika Sharan

In this call

In this call, participants will:

  • Say hello and introduce ourselves
  • Review our Community Participation Guidelines
  • Review our definition of open leadership
  • Unpack the differences between “open by default” and “open by design”
  • Learn about common community interactions in open projects.
  • Learn about common value exchanges between community members in open science

Resources:

Before the call

  • Add your vision statement to your GitHub issue

After the call

  • Look up two other projects and comment on their issues with feedback on their vision statement
  • Complete this compare and contrast assignment about current and desired community interactions and value exchanges
  • Complete your Open Canvas (instructions, canvas)
  • Share a link to your Open Canvas in your GitHub issue
  • Start your Roadmap
  • Comment on your issue with your draft Roadmap
  • Suggest a cohort name at the bottom of the shared notes and vote on your favorite with a +1

Week 04

Week starting on March 21, 2022

Cohort call: Tooling and roadmapping for Open projects

Date: March 23, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 90 min

Hosts: Yo Yehudi, Emmy Tsang, Emma Karoune

In this call

In this call, participants will:

  • Look at project structure as we build open projects
  • Go over the standard files in open projects
    • README
    • LICENSE
    • CODE_OF_CONDUCT.md
    • CONTRIBUTING.md

    The exact project structure and files used may look different on your project.

Resources:

Before the call

  • Look up two other projects and comment on their GitHub issues with feedback on their open canvas
  • Rework on your vision statement
    • Write your vision in the Up-Goer 5 editor or Hemingway Editor
    • Refine it with the editor’s help
    • Paste it in your GitHub issue
    • Read it to the Breakout room friends during the next call and hear their feedback :)

After the call

  • Create a GitHub repository for your project
  • Add the link to your repository in your issue
  • Use your canvas to start writing a README.md file, or landing page, for your projectLink your README in a comment on this issue
  • Add an open license to your repository as a file called LICENSE.md
  • Add a Code of Conduct to your repository as a file called CODE_OF_CONDUCT.md
  • Check the Friendly GitHub Intro

Week 05

Week starting on March 28, 2022

Mentor-Mentee call: 3rd mentor-mentee meeting

Date: During the week starting on March 28, 2022 (to define with mentors)

Duration: 30 min

Skill-up call: GitHub tutorial for beginners

Date: March 28, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Create a GitHub repository
  • Write in Markdown
  • Create a README file
  • Enable a small website via GitHub
  • Managing issues and labels
  • Submit changes via Pull Request

Before the call

  • Please create a GitHub account: https://github.com
  • Have a look at the OLS-4 repository for ‘project issues’
  • Comment of 1-2 project’s recent post (vision, open canvas etc.)
  • Create your ‘project issue’ as described here

Week 06

Week starting on April 04, 2022

Cohort call: Open Science I: Project Development and Introduction to Working Open

Date: April 04, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Hear about Iterative Project management
  • Get familiar with Open Software, Open Hardware, Research Data Management

Resources:

Before the call

  • Look up two other projects and comment on their issues with feedback on their README

After the call

Week 07

Week starting on April 11, 2022

Mentor-Mentee call: 4th mentor-mentee meeting

Date: During the week starting on April 11, 2022 (to define with mentors)

Duration: 30 min

Q&A call: Q&A call

Date: April 13, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 30 min

Week 08

Week starting on April 18, 2022

Cohort call: Community design for inclusivity

Date: April 20, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Learn how to develop Open collaboration by design
  • Hear Mountain of engagement and community interactions
  • Learn about Personas and pathways and welcoming new contributors

Resources:

After the call

  • Personas & pathways assignment
  • Think through community interactions
  • Complete the midterm survey

Week 09

Week starting on April 25, 2022

Mentor-Mentee call: 5th mentor-mentee meeting

Date: During the week starting on April 25, 2022 (to define with mentors)

Duration: 30 min

Skill-up call: Open Leadership: Academia, industry and beyond!

Date: April 25, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Hear from the professionals from different career paths
  • Ask them questions about their careers
  • Share worries/insecurities related to your career path, profession or area of work
  • Tips and advice to overcome challenges as an open researcher

Before the call

A few days before the event, think about how you might briefly answer the following questions (source):

  • how did you choose your career ?
  • what did you study to prepare ?
  • what do you actually do at work on a typical day ?
  • have you ever felt discriminated against (e.g. due to gender, race, ethnicity…) and how did you respond ?
  • do you have a life outside your work ? a family ? hobbies ?
  • what advice would you give someone wanting to enter your field ?
  • on a scale of 1-10 (10 being the most), how much do you enjoy your current work?
  • do you want to switch your career or field? Why or why not?

Week 10

Week starting on May 02, 2022

Cohort call: Open Science II: Knowledge Dissemination

Date: May 02, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Practicing open science
  • DOI and citations: Paper, data, preprints, blogs
  • Non-tradtional publication: pre-registrations, code, protocols, training materials
  • Public engagement: Citizen Science/Participatory research, Scientific communication

Resources:

Before the call

  • Create a project development plan for your project
  • You can transfer your tasks to a project management or kanban tools such as GitHub projects (short intro), Trello, Asana, Zenhub in GitHub
  • Make sure that by now you have added a license, contribution guideline and a Code of Conduct in your GitHub repository. If you feel stuck and don’t know where you start, take a look at this repo
  • Look up two other projects and comment on their issue with feedback on their project

Week 11

Week starting on May 09, 2022

Mentor-Mentee call: 6th mentor-mentee meeting

Date: During the week starting on May 09, 2022 (to define with mentors)

Duration: 30 min

Q&A call: Q&A call

Date: May 11, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 30 min

Week 12

Week starting on May 16, 2022

Cohort call: Diversity and Inclusion & Ally skills

Date: May 18, 2022, at 11:00 European Time ( Add to your calendar)

Duration: 90 min

Resources:

Before the call

  • Go to https://implicit.harvard.edu complete the ‘Gender - Career’ or ‘Gender - Science’ quiz (10 minutes)
    • You can ‘continue as a guest’ by choosing your country
    • Answer these questions when you’ve finished the implicit association test: What does inclusion mean to you? Did your results of the implicit association test surprise you?
  • Think how people step up for you in social scenarios and how you step up for them to support each other:
    • What do your colleagues do to make your workplace inclusive for you?
    • What do you do to make your workplace inclusive for them? The big idea: Based on your experience, what would you consider doing to make your project inclusive for your contributors or team members?

Week 13

Week starting on May 23, 2022

Mentor-Mentee call: 7th mentor-mentee meeting

Date: During the week starting on May 23, 2022 (to define with mentors)

Duration: 30 min

Skill-up call: Self-care & Social call

Date: May 23, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Discuss the importance of taking care of mental health and avoiding burn out for both project leaders and community members

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Week 14

Week starting on May 30, 2022

Cohort call: Open Science III: Next steps in open

Date: May 30, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 90 min

In this call

In this call, participants will:

  • Learn how to apply FAIR research principles on data, software, training to make research “as open as possible, as restricted as necessary.”

Resources:

After the call

  • Think about and plan to apply FAIR principles to your project in your own time

Week 15

Week starting on June 06, 2022

Mentor-Mentee call: 8th mentor-mentee meeting

Date: During the week starting on June 06, 2022 (to define with mentors)

Duration: 30 min

Skill-up call: Final presentation rehearsal - Group 1

Date: June 07, 2022, at 10:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Learn about giving and receiving feedback
  • Conduct rehearsal for the final presentation from the project leads registered

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Skill-up call: Final presentation rehearsal - Group 2

Date: June 08, 2022, at 15:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Learn about giving and receiving feedback
  • Conduct rehearsal for the final presentation from the project leads registered

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Skill-up call: Final presentation rehearsal - Group 3

Date: June 09, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Learn about giving and receiving feedback
  • Conduct rehearsal for the final presentation from the project leads registered

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Week 16

Week starting on June 13, 2022

Cohort call: Final presentations & Graduation! - Group 1

Date: June 14, 2022, at 10:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Share a 5 mins presentation of their project
  • Celebrate OLS-4 success

Resources:

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Cohort call: Final presentations & Graduation! - Group 2

Date: June 15, 2022, at 15:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Share a 5 mins presentation of their project
  • Celebrate OLS-4 success

Resources:

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Cohort call: Final presentations & Graduation! - Group 3

Date: June 16, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 60 min

In this call

In this call, participants will:

  • Share a 5 mins presentation of their project
  • Celebrate OLS-4 success

Resources:

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Cohort call: Final presentations & Graduation! - Group 4

Date: July 18, 2022, at 10:00 European Time ( Add to your calendar)

Duration: 60 min

Resources:

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.

Cohort call: Final presentations & Graduation! - Group 5

Date: July 20, 2022, at 18:00 European Time ( Add to your calendar)

Duration: 60 min

Resources:

Before the call

Think about how you might briefly answer the following questions

  • Imagine your most fulfilling day at work. Think of 3 word-pairs to describe it.
  • Imagine your most unfulfilling day at work. Think of 3 word-pairs to describe it. The big idea: identify the most fulfilling conditions under which you thrive - sustain them; identify the least fulfilling conditions that frustrate you - avoid them.