Welcome to the 4th cohort of Open Life Science program!

Niklas Morberg (CC BY-NC 2.0)

The OLS-4 program

Purpose: Training for early stage researchers and young leaders interested in furthering their Open Science skills

Outcome: Ambassadors for Open Science practice, training and education across multiple European and international bioinformatics communities.

Process: A 16-week mentoring & training program, based on the Mozilla Open Leader program, helping participants in becoming Open Science ambassadors by using three principles:

  1. Sharing essential knowledge required to create, lead, and sustain an Open Science project.
  2. Connecting members across different communities, backgrounds, and identities by creating space in this program for them to share their experiences and expertise.
  3. Empowering them to become effective Open Science ambassadors in their communities.

Table of content

  1. Goals and Learning Objectives
  2. Timeline
  3. Schedule
  4. Role Descriptions
    1. Project leads (aka Mentees)
    2. Mentors
      1. Pool of mentors
      2. Mentoring training
    3. Experts
    4. Organizers
  5. Collaborators
    1. OLS-4 for EOSC-Life
    2. OLS-4 for Faculty of Applied Sciences/TNW - TU Delft
    3. OLS-4 for Turing
  6. Resources
    1. Calls
      1. Cohort calls
      2. Mentor-mentee calls
      3. Coworking calls
      4. Mentors calls
    2. Speaker Guide
    3. Communication channels
      1. Communication within the cohort members
        1. OLS-4 Slack Channel
        2. OLS-4 private Google group
      2. Communication with members not in the cohort
        1. Twitter
        2. Gitter
        3. OLS Google group
  7. Community Participation Guidelines
    1. Diversity Statement
    2. Reporting Issues
    3. Attribution & Acknowledgements

Goals and Learning Objectives

The vision of Open Life Science program is to strengthen Open Science skills for early stage researchers and young leaders in life science.

At the end of the program, our participants will be able to:

  • Describe and define the terms openness, open science, open leadership, community interactions, value exchanges, inclusivity, accessibility, open Science practices in developing resources and training
  • Learn how to apply those principles to open leadership and working open in their projects and communities . Learn how to collect, invite, and tell stories that demonstrate how and why openness benefits the communities they serve
  • Give original examples for the types of openness in science
  • Design
    • Illustrate the need for a project, its vision, and its goals
    • Embrace and communicate the benefits of Open Science and how to strategically apply different open practices to their work
    • Identify the public resources to share their data
    • Identify the different type of Open Access and associated journals
  • Build
    • Start any project with openness in mind from day one
    • Setup a project repository on GitHub using best practices for enabling collaboration
    • Choose and apply open licenses appropriately
  • Empower
    • Create and enforce a safe working environment
    • Promote the values of Open Science to empower others to lead and collaborate
    • Include a broad range of contributors in their work
    • Communicate their work and vision in a 2min demo of elevator pitch
  • Lead an open project in science

Timeline

  • June 21, 2021: Call for Application opens on Open Review

    See the guidelines and templates

  • June 30, 2021: Application webinar ( Talk + Q&A) - Notes with Zoom call link - Recording (to be shared)

    Watch recordings from previous webinars on YouTube

  • July 9, 2021: Application Clinic Call ( Q&A) - Notes with Zoom call link

    At this call, OLS team will be available to provide help if you have any question related to your application

  • July 19, 2021: Open Review registration deadline
  • July 21, 2021: Call for applications closed
  • August 16, 2021: Successful applicants announced
  • September 13, 2021: Start of the 16-week program
  • January 21, 2021: Conclusion of the 16-week program (after a 3-weeks break end of December - beginning of January)

Schedule

During the program,

Organizers will inform participants of the week schedule by email.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01: September 13-17, 2021 Mentor-Mentee   Meet your mentor! Meet each other and discuss your personal motivation, expectations, working practices and project goals
  Mentors   Mentor training  
  Mentors   Mentor training  
Week 02: September 20-24, 2021 Cohort   Welcome to Open Life Science! Meet other members of your cohort, Share project vision, Intro to working openly (open canvas)
Week 03: September 27 - October 1, 2021 Mentors   Mentoring workshop  
  Mentors   **  
  Mentor-Mentee   Meet your mentor! Discuss assignments from the cohort call & concrete implementations
  Coworking   Open office hour, coworking on assignments, knowledge exchange and networking  
Week 04: October 4-8, 2021 Cohort   Tooling and roadmapping for Open projects Working with GitHub as a community hub: Markdown as a tool to make websites, Licence, Goals and Roadmap, Contributors, Code of Conduct
Week 05: October 11-15, 2021 Mentor-Mentee   Meet your mentor!  
  Cohort   Skill-up: GitHub tutorial for beginners  
Week 06: October 18-22, 2021 Cohort   Open Science I: Project Development Developing Open Projects: Iterative and agile project management, Open- Source, Software, Hardware, Data
Week 07: October 25-29, 2021 Mentor-Mentee   Meet your mentor!  
  Mentors   Mentor training  
  Coworking   Open office hour, coworking on assignments, knowledge exchange and networking  
Week 08: November 1-5, 2021 Cohort   Open Science II: Knowledge Dissemination Sharing Open Project: Preprint publications, DOI and citation, Open protocols, Open Education & Training
Week 09: November 8-12, 2021 Mentor-Mentee   Meet your mentor!  
  Cohort   Skill-up: Personal Ecology and Ally Skills  
Week 10: November 15-19, 2021 Cohort   Open Science III: Next steps - applying FAIR research principles FAIRification of existing or mature projects, etc
Week 11: November 22-26, 2021 Mentor-Mentee   Meet your mentor!  
  Coworking   Open office hour, coworking on assignments, knowledge exchange and networking  
Week 12: November 29 - December 3, 2021 Cohort   Open Leadership: Academia, industry and beyond!  
Week 13: December 6-10, 2021 Mentor-Mentee   Meet your mentor!  
  Cohort   Social  
Week 14: December 13-17, 2021 Cohort   Designing & Empowering for inclusivity Personas and pathways for contributors, Implicit bias & Community interactions
Week 15: January 10-14, 2022 Mentor-Mentee   Meet your mentor! Preparation for the final demos
  Cohort   Final presentation rehearsal - Group 1  
  Cohort   Final presentation rehearsal - Group 2  
Week 16: January 17-21, 2022 Cohort   Final presentations & Graduation! - Group 1 5-minute demos of projects (Audience: entire community & public, Open and recorded call)
  Cohort   Final presentations & Graduation! - Group 2 5-minute demos of projects (Audience: entire community & public, Open and recorded call)
  Mentors   Mentor wrap up  

Role Descriptions

Project leads (aka Mentees)

Participants join this program with a project that they either are already working on or want to develop during this program. More details about the role of a project lead (mentee) can be found here.

Mentors

Our project leads are supported in this program by our mentor-community who are paired based on the compatibility of expertise, interests and requirements of their projects. Our mentors are Open Science practitioners and champions with previous experiences in training and mentoring. They are currently working in different professions in data science, publishing, community building, software development, clinical studies, industries, scientific training and IT services.

Mentors advise and inspire

  • Connect: to people, programs, companies
  • Recommend: resources, readings, classes, experiences
  • Feedback: for the project leads to consider

Pool of mentors

We thank the 4 persons who registered to be mentors in this round

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Delft University of Technology , The Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
Community building, Mentoring, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
Software development, Community building, Mentoring

More about Yo

–>

Mentoring training

Mentorship roles can sound like a big personal responsibility and can be overwhelming for new mentors. To support our mentors in this program, we will offer training, topic-based guided discussions and opportunity for social interaction over 4 calls during the mentorship round:

  • 2 training calls in the beginning of the cohort to get participants trained and prepared for their role as mentors
  • 1 catch-up call in the middle of the cohort to discuss new topics and challenges that might have occurred and address them
  • 1 call at the end to capture experiences of mentors and assess their interest in future cohorts
  • Social and co-working calls schedule will be agreed among the mentors as per their needs and interests

In the mentor training, our mentors will then gain mentoring skills (active listening, effective questioning, giving feedback), learn to celebrate successes and gain confidence on navigating challenges in mentoring.

A dedicated slack channel will facilitate open discussions among mentors to help them discuss their experiences, challenges and tips and tricks (contact the team if you are not yet on this channel).

Experts

Experts are invited to join cohort calls or individual mentorship calls to share their experience and expertise during the program.

We thank the 4 persons who registered to be experts in this round.

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Delft University of Technology , The Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
Community building, Mentoring, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
Software development, Community building, Mentoring

More about Yo

A dedicated slack channel will facilitate open discussions among experts and other participants in OLS-4 to help them expand their network while discussing relevant topics (contact the team if you are not yet on this channel).

Organizers

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
Galaxy, Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics, Wordpress, Jekyll, GitHub/GitLab Pages, Designing and developing training material, Collaborating with Git & GitHub/GitLab, Git, GitHub, GitLab, Publishing web content

More about Bérénice

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

Delft University of Technology , The Netherlands

Expertise:
Community strategies, Open research

More about Emmy

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
Community building, Mentoring, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
Software development, Community building, Mentoring

More about Yo

Collaborators

OLS team have established the following collaborations to support organisation specific projects within the OLS-4 cohort:

OLS-4 for EOSC-Life

Open Life Science has received the EOSC-Life Training grant (first round), to train and mentor EOSC-RI members under the collaboration name OLS-4 for EOSC-Life. In the simplest terms, EOSC-Life is 13 European life science Research Infrastructures making their data FAIR (Findable, Accessible, Interoperable and Reusable) so that researchers can combine resources from multiple RIs for new research funded through our Open Calls and receive support through the variety of additional services we offer, including alignment with relevant standards and policies (GDPR, etc.).

OLS-4 for Faculty of Applied Sciences/TNW - TU Delft

Under the collaboration name OLS-4 for TNW, Open Life Science has partnered with the Faculty of Applied Sciences through the Faculty Graduate School and the Data Steward, Dr. Esther Plomp at TU Delft. This partnership will offer training and mentoring to interested members from the Faculty of Applied Sciences to join the fourth cohort (OLS-4) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected within their own discipline, as PhD candidates will be eligible for 5 Discipline-related credits for their Doctoral Education Programme.

OLS-4 for Turing

Under the collaboration name OLS-4 for Turing, Open Life Science has partnered with The Turing Way, a project within the Tools, Practices and Systems Research Program in The Alan Turing Institute. This partnership will offer training and mentoring to interested members from Turing and The Turing Way communities to join the third cohort (OLS-4) individually or in teams. They will have an opportunity to develop Open Science aspects in the projects that they either already have been working on, or want to develop in the near future. Mentors will be preferably selected from The Alan Turing Institute but there will be a possibility to match projects with the right mentor from the broader cohort. The roles and benefits for the participants and the eligibility of proposed projects will be as described for our main program.

This program will provide a unique opportunity to individuals and teams in these organisations to integrate best practices for open and reproducible research in new or ongoing projects.

Resources

The resources available to the OLS-4 cohort members will facilitate their communication, training, mentoring and learning process during their participation in the program.

Calls

Cohort calls

The full cohort meetings take place every 2 weeks (unless mentioned otherwise) and last for 90 minutes.

During these calls:

  • Organisers/hosts will introduce new topic of the week
  • Speakers will present their work related to the topic of the week
  • Participants will be given group discussion exercises
  • An open Q&A will be run and notes will be co-developed
  • Exercises will be given for the week to be completed before the mentee-mentor meeting

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Look up the shared notes for each call linked to the schedule in this website. You will also be updated via email each week by the organisers with additional details to aid your participation.

If you can’t make it to a call:

The call will be recorded and available on the OLS YouTube channel after the call.

If you can not attend most calls during the program due to the time zone incompatibility or other personal obligation, please let the organisers know. If you are unable to communicate with your mentor regularly or do not engage in the program as planned, we may need to evaluate if you are able to finish the program.

Mentor-mentee calls

The Mentor-mentee calls take place every 2 weeks (unless mentioned otherwise) and last for 30 minutes.

During these calls:

  • Mentors help their mentees evaluate their understanding of the new topics
  • Mentees will complete their task assigned at the cohort calls using new skills learned that week
  • Mentors and mentee will review progress together where mentees provide constructive feedback
  • Mentors will connect mentees with other experts and get consulted on their project when needed

Coordinate with your mentor how you manage the notes and assignments for your 1:1 calls.

The online communication options can be agreed upon by the mentor-mentee pairs. A few options to explore are the following:

  • Zoom: 40 mins limit for each call
  • Google hangout: Free for members with google account
  • Skype: Free, download the app
  • Whereby.com: Free option, valid upto 4 participants
  • Jitsi: Free, open source web-based call is possible
  • Whatsapp or other phone-based calls: Only if both mentor and mentee are comfortable with exchanging numbers

If a mentor has to miss a mentee-mentor meeting, please discuss it with your mentee and reschedule your call. If you are unable to make it to any slot together, please find other ways (asynchronous documentation) to interact with your mentee.

If a mentor has to step back from the program for any reason, please communicate with the organisers to identify an alternative for their mentees.

Coworking calls

The coworking sessions take place in weeks during which there is not cohort call. These calls are optional but highly valuable for enhancing your understanding of the materials discussed in OLS-4 with the help of other participants.

During these calls,

  • Participants can work together on the assignments
  • Participants connect and talk about their projects

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Mentors calls

4 mentor calls will take place during the program.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Speaker Guide

We have a short guide for invited speakers.

Communication channels

Communication within the cohort members

OLS-4 Slack Channel

A dedicated Slack channel has been setup to facilitate real-time as well as asynchronous communication among the all members of the OLS-4 cohort. A personal invitation link will be shared with the participants via an email.

OLS-4 private Google group

Organizers inform participants of the week schedule by email. An archive of all emails can be found on the private OLS-4 Google group.

An invitation is sent to all participants (mentees, mentors, etc) at the beginning of the program. If it is not the case, please contact the team

Communication with members not in the cohort

Twitter

General updates from the program such as new posts, collaborations and relevant retweets will be shared via our official Twitter channel.

Gitter

We have a public Gitter channel that can be used by members of the public contact the OLS team and community.

OLS Google group

Updates regarding new calls for applications, announcements, and final project presentations are posted on the OLS public Google group

Community Participation Guidelines

As a community we welcome everyone, and encourage a friendly and positive environment.

This code of conduct outlines our expectations for participants within the community, as well as steps to reporting unacceptable behavior. We are committed to providing a welcoming and inspiring community for all and expect our code of conduct to be honored. Anyone who violates this code of conduct may be banned from the community.

Our open source community strives to:

  • Be friendly and patient.

  • Be welcoming: We strive to be a community that welcomes and supports people of all backgrounds and identities. This includes, but is not limited to members of any race, ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, size, family status, political belief, religion, and mental and physical ability.

  • Be considerate: Your work will be used by other people, and you in turn will depend on the work of others. Any decision you take will affect users and colleagues, and you should take those consequences into account when making decisions. Remember that we’re a world-wide community, so you might not be communicating in someone else’s primary language.

  • Be respectful: Not all of us will agree all the time, but disagreement is no excuse for poor behavior and poor manners. We might all experience some frustration now and then, but we cannot allow that frustration to turn into a personal attack. It’s important to remember that a community where people feel uncomfortable or threatened is not a productive one.

  • Be careful in the words that we choose: We are a community of professionals, and we conduct ourselves professionally. Be kind to others. Do not insult or put down other participants. Harassment and other exclusionary behavior aren’t acceptable. This includes, but is not limited to: Violent threats or language directed against another person, Discriminatory jokes and language, Posting sexually explicit or violent material, Posting (or threatening to post) other people’s personally identifying information (“doxing”), Personal insults, especially those using racist or sexist terms, Unwelcome sexual attention, Advocating for, or encouraging, any of the above behavior, Repeated harassment of others. In general, if someone asks you to stop, then stop.

  • Try to understand why we disagree: Disagreements, both social and technical, happen all the time. It is important that we resolve disagreements and differing views constructively. Remember that we’re different. Diversity contributes to the strength of our community, which is composed of people from a wide range of backgrounds. Different people have different perspectives on issues. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that it is human to err and blaming each other doesn’t get us anywhere. Instead, focus on helping to resolve issues and learning from mistakes.

Diversity Statement

We encourage everyone to participate and are committed to building a community for all. Although we will fail at times, we seek to treat everyone both as fairly and equally as possible. Whenever a participant has made a mistake, we expect them to take responsibility for it. If someone has been harmed or offended, it is our responsibility to listen carefully and respectfully, and do our best to right the wrong.

Although this list cannot be exhaustive, we explicitly honor diversity in age, gender, gender identity or expression, culture, ethnicity, language, national origin, political beliefs, profession, race, religion, sexual orientation, socioeconomic status, and technical ability. We will not tolerate discrimination based on any of the protected characteristics above, including participants with disabilities.

Reporting Issues

If you experience or witness unacceptable behavior, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika and Yo. (team@openlifesci.org).

To report an issue involving one of the members, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, yo@openlifesci.org).

All reports will be handled with discretion. In your report please include:

  • Your contact information.

  • Names (real, nicknames, or pseudonyms) of any individuals involved. If there are additional witnesses, please include them as well. Your account of what occurred, and if you believe the incident is ongoing. If there is a publicly available record (e.g. a mailing list archive or a public IRC logger), please include a link.

  • Any additional information that may be helpful.

After filing a report, a representative will contact you personally, review the incident, follow up with any additional questions, and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. If the complaint originates from a member of the response team, it will be handled by a different member of the response team. We will respect confidentiality requests for the purpose of protecting victims of abuse.

Attribution & Acknowledgements

This code of conduct is based on the Open Code of Conduct from the TODOGroup.