Welcome to the first cohort of Open Life Science program!

Niklas Morberg (CC BY-NC 2.0)

The OLS-1 program

Purpose: Training for early stage researchers and young leaders interested in furthering their Open Science skills

Outcome: Ambassadors for Open Science practice, training and education across multiple European and international bioinformatics communities.

Process: A 15-week mentoring & training program, based on the Mozilla Open Leader program, helping participants in becoming Open Science ambassadors by using three principles:

  1. Sharing essential knowledge required to create, lead, and sustain an Open Science project.
  2. Connecting members across different communities, backgrounds, and identities by creating space in this program for them to share their experiences and expertise.
  3. Empowering them to become effective Open Science ambassadors in their communities.

Table of content

  1. Goals and Learning Objectives
  2. Timeline
  3. Schedule
  4. Role Descriptions
    1. Mentees
    2. Mentors
      1. Mentoring training
    3. Experts
      1. Speakers during cohort calls
    4. Organizers
  5. Calls
    1. Cohort calls
    2. Mentor-mentee calls
    3. Mentors calls
  6. Communication channels
    1. OLS-1 private Google group
    2. Gitter
    3. OLS Google group
  7. Community Participation Guidelines
    1. Diversity Statement
    2. Reporting Issues
    3. Attribution & Acknowledgements

Goals and Learning Objectives

The vision of Open Life Science program is to strengthen Open Science skills for early stage researchers and young leaders in life science.

At the end of the program, our participants will be able to:

  • Describe and define the terms openness, open science, open leadership, community interactions, value exchanges, inclusivity, accessibility, open Science practices in developing resources and training
  • Learn how to apply those principles to open leadership and working open in their projects and communities . Learn how to collect, invite, and tell stories that demonstrate how and why openness benefits the communities they serve
  • Give original examples for the types of openness in science
  • Design
    • Illustrate the need for a project, its vision, and its goals
    • Embrace and communicate the benefits of Open Science and how to strategically apply different open practices to their work
    • Identify the public resources to share their data
    • Identify the different type of Open Access and associated journals
  • Build
    • Start any project with openness in mind from day one
    • Setup a project repository on GitHub using best practices for enabling collaboration
    • Choose and apply open licenses appropriately
  • Empower
    • Create and enforce a safe working environment
    • Promote the values of Open Science to empower others to lead and collaborate
    • Include a broad range of contributors in their work
    • Communicate their work and vision in a 2min demo of elevator pitch
  • Lead an open project in science

Timeline

OLS’s first cohort (OLS-1), known as “Open Seeds”, was conducted from January 2020 until May 2020 with 29 project leaders working on 20 projects.

  • October 25, 2019: Opening of the applications
  • November 27, 2019 (8am PST / 11am EST / 4pm GMT): Pre-application webinar
  • December 8, 2019: Closing of the applications
  • December 20, 2019: Successful applicants announced
  • January 20, 2020: Start of the 15-week program
  • April 2020: Conclusion of the 15-week program

Schedule

During the program,

  • Mentors and mentees meet every 2 weeks for a 30 minutes call
  • Mentees participate every 2 weeks to 90-minutes cohort calls during which the program leaders introduce new topics and resources, facilitate break-out discussions, and invite experts from the field to give talks
  • Mentors take part to 4 mentoring calls

Organizers will inform participants of the week schedule by email.

Outside of the calls, participants (mentees, mentors, etc) are encouraged to discuss together via Gitter.

Subscribe to the OLS calendar

Week Call Date Topic Agenda
Week 01: January 20-24, 2020 Mentor-Mentee   Meet your mentor! Meet each other and discuss your personal motivation, expectations, working practices and project goals
  Mentors   Mentor training  
  Mentors   Mentor training  
Week 02: January 27-31, 2020 Cohort January 29, 2020 (14:00 European Time) Welcome to Open Life Science! Meet other members of your cohort, Share project vision, Intro to working openly (open canvas)
Week 03: February 3-7, 2020 Mentor-Mentee   Meet your mentor! Discuss assignments from the cohort call & concrete implementations
Week 04: February 10-14, 2020 Cohort February 12, 2020 (19:00 European Time) Tooling and roadmapping for Open projects Working with GitHub as a community hub: Markdown as a tool to make websites, Licence, Goals and Roadmap, Contributors, Code of Conduct
Week 05: February 17-21, 2020 Mentor-Mentee   Meet your mentor!  
  Cohort February 19, 2020 (14:00 European Time) GitHub Tutorial  
Week 06: February 24-28, 2020 Cohort February 26, 2020 (14:00 European Time) Open Science I: Project Development Developing Open Projects: Open-Source, Software, Hardware, Data
Week 07: March 2-6, 2020 Mentor-Mentee   Meet your mentor!  
  Mentors   Mentor training  
Week 08: March 9-13, 2020 Cohort March 11, 2020 (19:00 European Time) Open Science II: Knowledge Dissemination Sharing Open Project: Preprint publications, DOI and citation, Open protocols, Open Education & Training
Week 09: March 16-20, 2020 Mentor-Mentee   Meet your mentor!  
Week 10: March 23-27, 2020 Cohort March 25, 2020 (14:00 European Time) Designing & Empowering for inclusivity Personas and pathways for contributors, Implicit bias & mental health care, Community interactions & Ally-skill
Week 11: March 30 - April 3, 2020 Cohort April 1, 2020 (19:00 European Time) Mental health care, Ally skills and Career Guidance Call  
Week 12: April 6-10, 2020 Mentor-Mentee   Meet your mentor!  
Week 13: April 13-17, 2020 Cohort April 15, 2020 (14:00 European Time) Open Agenda - Social Call  
Week 14: April 20-24, 2020 Mentor-Mentee   Meet your mentor! Preparation for the final demos
  Cohort April 22, 2020 (19:00 European Time) Group 1 - Final presentation rehearsal Test of the final demos for the group 1
Week 15: April 27 - May 1, 2020 Cohort April 29, 2020 (19:00 European Time) Group 1 - Final presentations & Graduation! 5-minute demos of projects for group 1 (Audience: entire community & public, Open and recorded call)
Week 16: May 3-8, 2020 Mentors   Mentor wrap up  
Week 17: May 11-15, 2020 Cohort May 13, 2020 (19:00 European Time) Group 2 - Final presentation rehearsal Test of the final demos for the group 2
Week 18: May 18-22, 2020 Cohort May 20, 2020 (19:00 European Time) Group 2 - Final presentations & Graduation! 5-minute demos of projects for group 2 (Audience: entire community & public, Open and recorded call)

Role Descriptions

Mentees

Participants join this program with a project that they either are already working on or want to develop during this program. More details about the role of a mentee can be found here

For the first round of the Open Life Science program, we are happy to have 29 participants with 20 projects.

Mentors

Our mentees are supported in this program by our mentors’ community who have been paired based on the compatibility of expertise and interests of mentors with the requests and requirements of our mentees. Our mentors are Open Science champions with previous experiences in training and mentoring. They are currently working in different professions in data science, publishing, community building, software development, clinical studies, industries, scientific training and IT services.

Mentors advice and inspire

  • Connect: to people, programs, companies
  • Recommend: resources, readings, classes, experiences
  • Feedback: for the mentee to consider
The GitHub avatar of

Vicky Nembaware

Pronouns: she/her
@VickyNembaware

South Africa

Expertise:
Bioinformatics, Genomics and Genomic Medicine, Training, Public Engagement, Sickle Cell Disease, Bioinformatics

More about Vicky

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Harry Smith

@Zebetus

UK

Expertise:
Community Organisation, Event organising, Communication, Physics (Quantum Nanowires)

More about Harry

The GitHub avatar of

Aidan Budd

Pronouns: he/him
@AidanBudd

Germany

Expertise:
Community building, Communications, Inclusion and diversity, Delivering events, Leadership training, Previous research, event organisation and planning, in bioinformatics

More about Aidan

The GitHub avatar of

Andrew Stewart

Pronouns: he/him
@ajstewart_lang

UK

Expertise:
Experimental Psychology, Research Methods, Data Science, R (teaching and research), Cognitive (Neuro)science

More about Andrew

The GitHub avatar of

Björn Grüning

Pronouns: he/him
@bjoerngruening

Germany

Expertise:
Containers, Conda, Galaxy, Python, Training, Reproducible research, Cheminformatics, Genome annotation, High-Throughput-Screening, Epigenetics

More about Björn

The GitHub avatar of

Daniela Saderi

Pronouns: she/her
@Neurosarda

USA

Expertise:
Open scholarship, Community organizing, Research, leadership, Neuroscience

More about Daniela

The GitHub avatar of

Fotis Psomopoulos

Pronouns: he/him
@fopsom

Greece

Expertise:
Open Software, Software Management, Reproducible workflows, E-Infrastructures (ELIXIR, EOSC), RDA, Machine Learning, Algorithm design and implementation, Bioinformatics (NGS data analysis, Data Integration)

More about Fotis

The GitHub avatar of

Hao Ye

Pronouns: he/him
@Hao_and_Y

University of Florida Health Science Center Libraries , USA

Expertise:
R, Git and Github, Version control, Time series analysis, Research reproducibility, Community management, Ally skill training, Ecology, Health Sciences

More about Hao

The GitHub avatar of

Holger Dinkel

Pronouns: he/him

Germany

Expertise:
Programming (Python), Version control (git), Web services (REST), Anti-procrastination, Protein biology, Bioinformatics, Disorder motifs

More about Holger

The GitHub avatar of

Katrin Leinweber

Pronouns: she/her

Germany

Expertise:
Git and GitHub/GitLab, R tidyverse, Python pandas, Make, Bash, LaTeX, Pandoc

More about Katrin

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Luis Pedro Coelho

Pronouns: he/him
@luispedrocoelho

China

Expertise:
Computational biology, Group leadership, Microbiome

More about Luis Pedro

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
OLS co-lead, Community building, Mentorship, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Mateusz Kuzak

Pronouns: he/him
@matkuzak

The Netherlands

Expertise:
Training, Open research software, Community building

More about Mateusz

The GitHub avatar of

Naomi Penfold

Pronouns: she/her/they/them
@npscience

UK

Expertise:
Designing participatory events (online and in-person), Community management (including codes of conduct, programming and content), The importance of self-care!, Community engagement across life and biomedical sciences

More about Naomi

The GitHub avatar of

Patricia Herterich

Pronouns: she/her
@pherterich

UK

Expertise:
Data management, Collaboration, Library and archiving skills, Open Science and community

More about Patricia

The GitHub avatar of

Rodrigo Oliveira Campos

@sayadiguin

Brazil

Expertise:
Open source communities, Agile culture, Web development, Python programming, DevOps

More about Rodrigo

The GitHub avatar of

Toby Hodges

Pronouns: he/him
@tbyhdgs

Germany

Expertise:
Designing training material, Collaborating with Git & GitHub/GitLab, Publishing web content, either with GitHub/GitLab Pages or Wordpress, Community engagement, Teaching and organising workshops, Resources for learning bioinformatics, Supporting computational biology across a wide range of fields, Taxonomic classification of high-throughput DNA/RNA sequencing data

More about Toby

The GitHub avatar of

Renato Alves

Pronouns: he/him
@renato_alvs

European Molecular Biology Laboratory (EMBL) , Germany

Expertise:
Full-stack developer, Computational Training, Reproducibility, OLS-1 project lead, Computational biology, Metagenomics, Meta-transcriptomics

More about Renato

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
OLS co-lead, Software development, Community building, Mentoring

More about Yo

Mentoring training

Becoming a mentor can be frightening. Mentors will be then guided specially via a mentoring training with 4 calls during the mentorship round:

  • 2 training calls in the beginning of the cohort to get participants trained and prepared for their role as mentors
  • 1 catch-up call in the middle of the cohort to discuss new topics and challenges that might have occurred and address them
  • 1 call at the end to capture experiences of mentors and assess their interest in future cohorts

A public gitter channel will facilitate open discussions among mentors to help them discuss their experiences, challenges and tips and tricks

Our mentors will then gain mentoring skills (active listening, effective questioning, giving feedback) via mentoring training to learn to celebrate successes and approach challenges in mentoring.

Experts

Experts are invited to join cohort calls or individual mentorship calls to share their experience and expertise during the program.

The GitHub avatar of

Athina Tzovara

Pronouns: she/her
@aath0

Switzerland

Expertise:
Machine Learning, Statistics, Python programming, Neuroscience

More about Athina

The GitHub avatar of

Aidan Budd

Pronouns: he/him
@AidanBudd

Germany

Expertise:
Community building, Communications, Inclusion and diversity, Delivering events, Leadership training, Previous research, event organisation and planning, in bioinformatics

More about Aidan

The GitHub avatar of

Andrew Stewart

Pronouns: he/him
@ajstewart_lang

UK

Expertise:
Experimental Psychology, Research Methods, Data Science, R (teaching and research), Cognitive (Neuro)science

More about Andrew

The GitHub avatar of

Aleksandra Nenadic

Pronouns: she/her
@aleks_nenadic

UK

Expertise:
Teaching pedagogy and instructor training, Programming, GitHub, Version control, Website and Frameworks, Carpentry community, Event hosting and organisation.

More about Aleksandra

The GitHub avatar of

Anna Krystalli

Pronouns: she/her
@annakrystalli

UK

Expertise:
All things R!, Reproducible research & Research Data Management, Research Software Engineering, Open-source research technologies, Culture to enable next-generation open science, Macroecology, Marine biology

More about Anna

The GitHub avatar of

Anne Clinio

Pronouns: she/her
@anneclinio

Brazil

Expertise:
Citizen science and Citizen labs, Open notebooks, Open data policy building, Information science

More about Anne

The GitHub avatar of

Björn Grüning

Pronouns: he/him
@bjoerngruening

Germany

Expertise:
Containers, Conda, Galaxy, Python, Training, Reproducible research, Cheminformatics, Genome annotation, High-Throughput-Screening, Epigenetics

More about Björn

The GitHub avatar of

Bhuvana Meenakshi Koteeswaran

Pronouns: she/her
@bhuvanakotees1

India

Expertise:
Gender gap and bias, Mozilla technologies, Wikimedia projects, Ethical technology praactices

More about Bhuvana

The GitHub avatar of

Daniela Saderi

Pronouns: she/her
@Neurosarda

USA

Expertise:
Open scholarship, Community organizing, Research, leadership, Neuroscience

More about Daniela

The GitHub avatar of

Demitra Ellina

Pronouns: she/her
@j_ellina

UK

Expertise:
Open Research practises, Open data, Open peer review models, Open access publishing

More about Demitra

The GitHub avatar of

Emmy Tsang

Pronouns: she/her
@emmy_ft

The Netherlands

Expertise:
Community strategies, Publishing and scholarly communication, Neuroscience

More about Emmy

The GitHub avatar of

Fotis Psomopoulos

Pronouns: he/him
@fopsom

Greece

Expertise:
Open Software, Software Management, Reproducible workflows, E-Infrastructures (ELIXIR, EOSC), RDA, Machine Learning, Algorithm design and implementation, Bioinformatics (NGS data analysis, Data Integration)

More about Fotis

The GitHub avatar of

Bastian Greshake Tzovaras

Pronouns: he/him
@gedankenstuecke

France

Expertise:
Citizen science, Open source, Genomics, Bioinformatics

More about Bastian

The GitHub avatar of

Hao Ye

Pronouns: he/him
@Hao_and_Y

University of Florida Health Science Center Libraries , USA

Expertise:
R, Git and Github, Version control, Time series analysis, Research reproducibility, Community management, Ally skill training, Ecology, Health Sciences

More about Hao

The GitHub avatar of

Holger Dinkel

Pronouns: he/him

Germany

Expertise:
Programming (Python), Version control (git), Web services (REST), Anti-procrastination, Protein biology, Bioinformatics, Disorder motifs

More about Holger

The GitHub avatar of

Vinodh Ilangovan

Pronouns: he/him
@I_Vinodh

Germany

Expertise:
Community building, Equity diversity and inclusion, Circadian rhythms, Behavioral Neuroscience, Genetics

More about Vinodh

The GitHub avatar of

Jason Williams

Pronouns: he/him
@JasonWilliamsNY

USA

Expertise:
Education and training, Life Science Education, Management and leadership, Bioinformatics, Molecular biology

More about Jason

The GitHub avatar of

Joel Ostblom

Pronouns: he/him

Canada

Expertise:
Static and interactive data visualization, Introductory data science, Reproducible analysis workflows, Image analysis, Python, Project organization, Stem cell biology, Bioengineering

More about Joel

The GitHub avatar of

Kari L. Jordan

Pronouns: she/her
@drkariljordan

USA

Expertise:
Equity and Inclusion, Assessment, Strategic Planning, Project Planning, Public speaking, Leadership

More about Kari

The GitHub avatar of

Katrin Leinweber

Pronouns: she/her

Germany

Expertise:
Git and GitHub/GitLab, R tidyverse, Python pandas, Make, Bash, LaTeX, Pandoc

More about Katrin

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Kirstie Whitaker

Pronouns: she/her
@kirstie_j

UK

Expertise:
Open research, Reproducibility, Community building, Citizen science, Equity and inclusion, Human brain imaging (neuroscience)

More about Kirstie

The GitHub avatar of

Kaitlin Stack Whitney

@kstackwhitney

Germany

Expertise:
Accessibility, Ethics, Reproducible workflows, Ecoinformatics, Entomology/insect ecology, Feminist biology

More about Kaitlin

The GitHub avatar of

Luis Pedro Coelho

Pronouns: he/him
@luispedrocoelho

China

Expertise:
Computational biology, Group leadership, Microbiome

More about Luis Pedro

The GitHub avatar of

Mateusz Kuzak

Pronouns: he/him
@matkuzak

The Netherlands

Expertise:
Training, Open research software, Community building

More about Mateusz

The GitHub avatar of

Mariana Ruiz Velasco

Pronouns: she/her
@mruizvelley

Germany

Expertise:
Programming, Agile teamwork, Industry research, Epigenetics, Genomics, Bioinformatics, Molecular biology

More about Mariana

The GitHub avatar of

Marius van den Beek

Pronouns: he/him
@mariusvdbeek

France

Expertise:
Galaxy development, tools and workflows, Python programming, testing and debugging, Contributing to open source projects, Bioinformatics, Developmental biology

More about Marius

The GitHub avatar of

Nikolaos Nerantzis

Pronouns: he/him
@nerantzis

Greece

Expertise:
Inclusion, Accessibility, Teaching and education

More about Nikolaos

The GitHub avatar of

Naomi Penfold

Pronouns: she/her/they/them
@npscience

UK

Expertise:
Designing participatory events (online and in-person), Community management (including codes of conduct, programming and content), The importance of self-care!, Community engagement across life and biomedical sciences

More about Naomi

The GitHub avatar of

Nicola Soranzo

Pronouns: he/him
@NicolaSoranzo

UK

Expertise:
Programming, Open Source, Licensing, Version control, Galaxy, Python, Reproducibility

More about Nicola

The GitHub avatar of

Paula Andrea Martinez

Pronouns: she/her

Australia

Expertise:
Biomedical, Bioinformatics, Training and skill-building, Open Science

More about Paula

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Patricia Herterich

Pronouns: she/her
@pherterich

UK

Expertise:
Data management, Collaboration, Library and archiving skills, Open Science and community

More about Patricia

The GitHub avatar of

Giuseppe Profiti

Pronouns: he/him

Italy

Expertise:
Devops - Continuous Integration/Deployment, Reproducible environments, Best practices in research software, Wikidata, Wikipedia, Reproducible science, Git, Automation, Open and public databases and sources, Bioinformatics, Computational biology

More about Giuseppe

The GitHub avatar of

Rachael Ainsworth

Pronouns: she/her
@rachaelevelyn

UK

Expertise:
Open Science/Research, Reproducibility, Organising events, Community building, GitHub

More about Rachael

The GitHub avatar of

Venkata Satagopam

Pronouns: he/him

Luxembourg

Expertise:
Clinical and Translational Medicine Informatics, Data Management & FAIRification, Dynamic Visual Analytics, Text-mining

More about Venkata

The GitHub avatar of

Renato Alves

Pronouns: he/him
@renato_alvs

European Molecular Biology Laboratory (EMBL) , Germany

Expertise:
Full-stack developer, Computational Training, Reproducibility, OLS-1 project lead, Computational biology, Metagenomics, Meta-transcriptomics

More about Renato

The GitHub avatar of

Vicky Nembaware

Pronouns: she/her
@VickyNembaware

South Africa

Expertise:
Bioinformatics, Genomics and Genomic Medicine, Training, Public Engagement, Sickle Cell Disease, Bioinformatics

More about Vicky

Speakers during cohort calls

The GitHub avatar of

Demitra Ellina

Pronouns: she/her
@j_ellina

UK

Expertise:
Open Research practises, Open data, Open peer review models, Open access publishing

More about Demitra

The GitHub avatar of

Jason Williams

Pronouns: he/him
@JasonWilliamsNY

USA

Expertise:
Education and training, Life Science Education, Management and leadership, Bioinformatics, Molecular biology

More about Jason

The GitHub avatar of

Kirstie Whitaker

Pronouns: she/her
@kirstie_j

UK

Expertise:
Open research, Reproducibility, Community building, Citizen science, Equity and inclusion, Human brain imaging (neuroscience)

More about Kirstie

The GitHub avatar of

Andrew Stewart

Pronouns: he/him
@ajstewart_lang

UK

Expertise:
Experimental Psychology, Research Methods, Data Science, R (teaching and research), Cognitive (Neuro)science

More about Andrew

The GitHub avatar of

Alex Chan

Pronouns: she/her/they/them
@alexwlchan

Wellcome Trust , UK

The GitHub avatar of

Anita Bröllochs

Pronouns: she/her
@AnitaBroellochs

Protocols.io , USA

Expertise:
Open method sharing, Best practices for writing protocols, Reproducibility, Podcasting, Social media, Webinars, protocols.io which covers a large diversity of life science topics

More about Anita

The GitHub avatar of

Beth Duckles

Pronouns: she/her
@bduckles

USA

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
OLS co-lead, Galaxy and Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics

More about Bérénice

The GitHub avatar of

Fotis Psomopoulos

Pronouns: he/him
@fopsom

Greece

Expertise:
Open Software, Software Management, Reproducible workflows, E-Infrastructures (ELIXIR, EOSC), RDA, Machine Learning, Algorithm design and implementation, Bioinformatics (NGS data analysis, Data Integration)

More about Fotis

The GitHub avatar of

Bastian Greshake Tzovaras

Pronouns: he/him
@gedankenstuecke

France

Expertise:
Citizen science, Open source, Genomics, Bioinformatics

More about Bastian

The GitHub avatar of

Josh Simmons

@joshsimmons

USA

The GitHub avatar of

Karin Lagesen

Pronouns: she/her
@karinlag

Norway

The GitHub avatar of

Caleb Kibet

Pronouns: he/him
@calkibet

Kenya

Expertise:
Community building, Reproducibility, Computational Biology, Regulatory Genomics

More about Caleb

The GitHub avatar of

Lilly Winfree

Pronouns: she/her
@lilscientista

Open Knowledge Foundation , USA

Expertise:
Project management, Open source, Open data, Open science, Data management, Project communications, Giving presentations, Writing documentation, Working with a distributed team, Working with oceanographers, neuroscientists, geneticists, bioinformaticians, ecologists to name a few, Cellular neuroscience

More about Lilly

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
OLS co-lead, Community building, Mentorship, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Mateusz Kuzak

Pronouns: he/him
@matkuzak

The Netherlands

Expertise:
Training, Open research software, Community building

More about Mateusz

The GitHub avatar of

Julieta Arancio

Pronouns: she/her
@cassandreces

Argentina

Expertise:
Hardware prototypes, Contributing and using open science hardware, Inclusive citizen/community science projects, Wikidata and other linked data tools, Open science in Latin America, Science and knowledge democratization, Open science hardware inside/outside the lab

More about Julieta

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
OLS co-lead, Software development, Community building, Mentoring

More about Yo

Organizers

The GitHub avatar of

Bérénice Batut

Pronouns: she/her
@bebatut

University of Freiburg , Germany

Expertise:
OLS co-lead, Galaxy and Galaxy training, Citizen science, Bioinformatics, High-throughput sequencing, Metagenomics

More about Bérénice

The GitHub avatar of

Malvika Sharan

Pronouns: she/her
@MalvikaSharan

UK

Expertise:
OLS co-lead, Community building, Mentorship, Data Science best practices, Inclusive and collaborative practices, Python, Git, Unix, Bioinformatics, Algorithm design

More about Malvika

The GitHub avatar of

Yo Yehudi

Pronouns: they/them
@yoyehudi

UK

Expertise:
OLS co-lead, Software development, Community building, Mentoring

More about Yo

Calls

Cohort calls

The full cohort meetings take place every 2 weeks (unless mentioned otherwise) and last for 90 minutes.

During these calls:

  • Organisers/hosts will introduce new topic of the week
  • Speakers will present their work related to the topic of the week
  • Participants will be given group discussion exercises
  • An open Q&A will be run and notes will be co-developed

    Look for cohort notes shared with you by organisers

  • Exercises will be given for the week to be completed before the mentee-mentor meeting

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

If you can’t make it to a call:

  • If you have to miss a call, please write your name in the cohort note under “apologies”.

    The call will be recorded and available on the OLS YouTube channel after the call.

  • If you miss two or more calls during the program, we’ll evaluate if you would be able to finish the program.

Mentor-mentee calls

The Mentor-mentee calls take place every 2 weeks (unless mentioned otherwise) and last for 30 minutes.

During these calls:

  • Mentors help their mentees evaluate their understanding of the new topics
  • Mentees will complete their task assigned at the cohort calls using new skills learned that week
  • Mentors and mentee will review progress together where mentees provide constructive feedback

    Look for 1:1 notes shared with you by your mentor

  • Mentors will connect mentees with other experts and get consulted on their project when needed

The calls can use the online communication options that both mentor and mentee agree to use. A few options to explore are the following:

  • Zoom: 40 mins limit for each call
  • Google hangout: Free for members with google account
  • Skype: Free, download the app
  • Whereby.com: Free option, valid upto 4 participants

If a mentor has to miss a mentee-mentor meeting, please discuss it with your mentee and reschedule your call.

If you are unable to make it to any slot together, please find other ways (asynchronous documentation) to interact with your mentee.

Mentors calls

4 mentor call take place during the program.

The calls will be hosted online using the Zoom web-conferencing option. A link for the calls will be shared for each meeting separately.

Communication channels

OLS-1 private Google group

Organizers inform participants of the week schedule by email. An archive of all emails can be found on the private OLS-1 Google group.

An invitation is sent to all participants (mentees, mentors, etc) at the beginning of the program. If it is not the case, please contact the team

Gitter

Outside of the calls, participants (mentees, mentors, etc) are encouraged to discuss together via Gitter.

OLS Google group

Updates regarding new calls for applications, announcements, and final project presentations are posted on the OLS public Google group

Community Participation Guidelines

As a community we welcome everyone, and encourage a friendly and positive environment.

This code of conduct outlines our expectations for participants within the community, as well as steps to reporting unacceptable behavior. We are committed to providing a welcoming and inspiring community for all and expect our code of conduct to be honored. Anyone who violates this code of conduct may be banned from the community.

Our open source community strives to:

  • Be friendly and patient.

  • Be welcoming: We strive to be a community that welcomes and supports people of all backgrounds and identities. This includes, but is not limited to members of any race, ethnicity, culture, national origin, colour, immigration status, social and economic class, educational level, sex, sexual orientation, gender identity and expression, age, size, family status, political belief, religion, and mental and physical ability.

  • Be considerate: Your work will be used by other people, and you in turn will depend on the work of others. Any decision you take will affect users and colleagues, and you should take those consequences into account when making decisions. Remember that we’re a world-wide community, so you might not be communicating in someone else’s primary language.

  • Be respectful: Not all of us will agree all the time, but disagreement is no excuse for poor behavior and poor manners. We might all experience some frustration now and then, but we cannot allow that frustration to turn into a personal attack. It’s important to remember that a community where people feel uncomfortable or threatened is not a productive one.

  • Be careful in the words that we choose: We are a community of professionals, and we conduct ourselves professionally. Be kind to others. Do not insult or put down other participants. Harassment and other exclusionary behavior aren’t acceptable. This includes, but is not limited to: Violent threats or language directed against another person, Discriminatory jokes and language, Posting sexually explicit or violent material, Posting (or threatening to post) other people’s personally identifying information (“doxing”), Personal insults, especially those using racist or sexist terms, Unwelcome sexual attention, Advocating for, or encouraging, any of the above behavior, Repeated harassment of others. In general, if someone asks you to stop, then stop.

  • Try to understand why we disagree: Disagreements, both social and technical, happen all the time. It is important that we resolve disagreements and differing views constructively. Remember that we’re different. Diversity contributes to the strength of our community, which is composed of people from a wide range of backgrounds. Different people have different perspectives on issues. Being unable to understand why someone holds a viewpoint doesn’t mean that they’re wrong. Don’t forget that it is human to err and blaming each other doesn’t get us anywhere. Instead, focus on helping to resolve issues and learning from mistakes.

Diversity Statement

We encourage everyone to participate and are committed to building a community for all. Although we will fail at times, we seek to treat everyone both as fairly and equally as possible. Whenever a participant has made a mistake, we expect them to take responsibility for it. If someone has been harmed or offended, it is our responsibility to listen carefully and respectfully, and do our best to right the wrong.

Although this list cannot be exhaustive, we explicitly honor diversity in age, gender, gender identity or expression, culture, ethnicity, language, national origin, political beliefs, profession, race, religion, sexual orientation, socioeconomic status, and technical ability. We will not tolerate discrimination based on any of the protected characteristics above, including participants with disabilities.

Reporting Issues

If you experience or witness unacceptable behavior, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika and Yo. (team@openlifesci.org).

To report an issue involving one of the members, please email one of the members individually (berenice@openlifesci.org, malvika@openlifesci.org, yo@openlifesci.org).

All reports will be handled with discretion. In your report please include:

  • Your contact information.

  • Names (real, nicknames, or pseudonyms) of any individuals involved. If there are additional witnesses, please include them as well. Your account of what occurred, and if you believe the incident is ongoing. If there is a publicly available record (e.g. a mailing list archive or a public IRC logger), please include a link.

  • Any additional information that may be helpful.

After filing a report, a representative will contact you personally, review the incident, follow up with any additional questions, and make a decision as to how to respond. If the person who is harassing you is part of the response team, they will recuse themselves from handling your incident. If the complaint originates from a member of the response team, it will be handled by a different member of the response team. We will respect confidentiality requests for the purpose of protecting victims of abuse.

Attribution & Acknowledgements

This code of conduct is based on the Open Code of Conduct from the TODOGroup.